Accounting Associate - Job Code: 54449890097
At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:
Role: Accounting Associate
Monthly Rate: $650-750
Availability: 20 hours/week
Time Zone: EST
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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.
What to Prepare:
1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.
2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️
3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.
Requirements
Experience Needed:
-Create and send invoices
-Register incoming invoices in list, complete information with PO numbers and customer name and OP/NAB number
-Register invoice numbers in Excel list
-Check web shop for orders placed and register that information in the Excel list
-Check automatically sent invoices for VAT
-Complete order files for every order (save incoming invoice, sent invoice, certificate, PO, OP/NAB)
-Create invoices for Canadian customers in CAD, calculate and add sales tax
-Send payment links
-Register payment links and sales tax in list
-Check usage list for MSP, send usage information to customers (save files in MSP folder). Check invoice for usage.
-Send MSP invoices
-Create OPs in CRM for MSP usages or orders
-Process orders and reply to customers
-Communicate with customers about their invoices, about payment questions.
-Use external (customer’s) systems to send them invoices
-Set up ‘credit card on file’ options
-Add certificates to AvalaraTax
-Use of Quickbooks and AvalaraTax, Hubspot, Stripe, Wise
-Register any discrepancies
-Create customer accounts in Hubspot, Quickbooks, Web shop and AvalaraTax
Good to have:
-Experience with Quickbooks
-Knowledge of tax system in Canada and USA
Non-negotiable Requirements:
-Detail oriented
-Great customer communication skills
-Quickbooks experience
Industry/Tools Experience:
--Quickbooks and AvalaraTax, Hubspot, Stripe, Wise
Benefits
We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨
✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.
Some benefits may vary. Full details will be provided during the onboarding process.