Accounts and Payroll Administrator Assistant
Brief
CC.Talent is seeking a reliable and detail-oriented Account and Payroll Administrator Assistant to support an Australian-based organisation. This role works closely with the Payroll Team Lead and Accounts Manager to ensure payroll and accounts functions are completed accurately, efficiently, and in line with company policies and Australian compliance requirements.
The ideal candidate has experience in payroll processing and accounts administration, strong Excel skills, high attention to detail, and the ability to manage deadlines in a structured and fast-paced environment.
Client Details
Our client is an established Australian organisation operating within a professional services environment. The business manages therapist services, client billing, and third-party payer arrangements. This role plays a key part in ensuring accurate payroll processing, invoice generation, accounts receivable management, and financial record keeping.
Responsibilities:
Generate invoices from therapist timesheets and ensure accurate billing
Manage accounts receivable and conduct ageing debtor follow-ups
Perform account and general ledger reconciliations (Xero if required)
Liaise with therapy team, clients, and third-party payer organisations regarding account matters
Check timesheets and enter payroll data into Excel and HRIS payroll system (ELMO)
Assist with end-to-end fortnightly payroll processing, including new starters and terminations
Maintain and update employee personal and payroll records
Verify deductions, benefits enrolment, superannuation, PAYG, and salary sacrificing arrangements
Assist with payroll tax calculations and payroll reconciliations
Monitor employee entitlements and leave liabilities
Maintain payroll spreadsheets and ensure accuracy of all payroll transactions
Support award interpretation (with guidance from Payroll Team Lead)
Respond to payroll and timesheet enquiries from team members
Set up team member KPIs in CRM as required
Maintain accurate filing systems and financial documentation
Provide reception cover as required and maintain an organised admin/clinic environment
Attend practice meetings and relevant seminars
Support general administrative and finance tasks as directed
Qualifications
Certificate IV in Payroll (or higher) OR proven experience in a similar payroll and accounts role
Previous administration experience in a professional environment
Strong understanding of payroll processes, including timesheets, new starters, terminations, superannuation, PAYG, and payroll tax
Basic knowledge of award interpretation, taxation, and statutory/ATO requirements
Experience in accounts receivable, invoice processing, debtor follow-ups, and account reconciliations
Intermediate to advanced Microsoft Excel skills
Moderate understanding of Xero preferred
Experience using HRIS or payroll systems (e.g., ELMO) preferred
Strong numerical, reconciliation, and spreadsheet skills
Ability to read, interpret, and validate timesheet and financial data accurately
High attention to detail with strong organisational and time management skills
Strong written and verbal English communication skills
Ability to maintain confidentiality and demonstrate integrity at all times
Open to working in Clark, Pampanga
Open to a hybrid work set-up
Has experience working with Australian clients
Willing to work on Australian shift (AU hours)