Payroll & Bookkeeping Administrator

BRIEF

CC.Talent is seeking a reliable and detail-oriented Payroll & Bookkeeping Administrator to support an Australian civil construction business. This role is critical in ensuring accurate and timely payroll processing, reconciliations, and day-to-day accounting administration.

The ideal candidate has hands-on experience with Australian payroll processes, is confident using Xero, and is comfortable working with timesheets generated from internal workforce or customer management systems. This role suits someone who thrives in a fast-paced, operational environment and values accuracy, accountability, and clear communication.

ABOUT THE CLIENT

Our client is an established Australian civil construction company with a strong operational footprint and a growing workforce. BSET is a purpose-built ERP, automation, and AI platform developed internally and currently operating as a live MVP within the business. Originally built using Claris FileMaker, BSET is now undergoing a full native rebuild using modern cloud architecture, including custom migration tooling to transition live data and workflows without disrupting day-to-day operations.

Responsibilities:

Payroll Processing

• Process end-to-end payroll based on timesheets generated from an internal workforce/customer management system

• Review, validate, and reconcile employee timesheets prior to payroll runs

• Accurately calculate wages, allowances, overtime, and deductions

• Maintain payroll records in line with Australian payroll requirements

• Prepare payroll reports and respond to payroll-related queries

Bookkeeping & Reconciliation

• Maintain accurate financial records using Xero

• Perform bank, payroll, and general ledger reconciliations

• Assist with accounts payable and accounts receivable as required

• Support BAS preparation by ensuring payroll and expense data is accurate and up to date

• Maintain proper documentation and audit-ready records

Administration & Systems Support

• Navigate and manage timesheet data within internal systems

• Liaise with internal stakeholders to resolve payroll discrepancies

• Support finance and operations teams with general administrative tasks

• Assist with process improvement and documentation of payroll and finance workflows

• Minimum 3+ years’ experience in payroll, bookkeeping, or accounting administration

• Strong hands-on experience using Xero for payroll and bookkeeping

• Proven experience processing payroll using timesheets

• Good understanding of Australian payroll standards (highly preferred)

• Strong reconciliation skills with high attention to detail and data accuracy

• Comfortable learning and navigating internal systems and new software

• Strong written and verbal English communication skills

• Highly organised, reliable, and able to work independently

Working Schedule:

• Full-time, remote/offshore role

• Working hours aligned with Australian business hours (AEST/AEDT)

• Expected availability between 8:00 AM – 5:00 PM AU time (exact hours to be confirmed)

• Must be comfortable working in real time with the Australian team

Nice to have:

• Experience supporting Australian construction, earthworks, or trades-based businesses

• Exposure to BAS, superannuation, and payroll compliance

• Previous experience working remotely with Australian companies