Accounts Payable Processor

POSITION SUMMARY:

The Accounts Payable Processor handles all aspects of the accounts payable process. Including, but not limited to, coding, reviewing, analyzing and entering vendor invoices and employee expense report forms into the accounting system; processing vendor payments; communication and building working relationships with vendors and other company’s staff; vendor maintenance; 1099 processing; and other administrative tasks associated with accounting as directed. This position will represent ABH® and its services in a positive and professional manner and adhere to ABH®’s best practices, guidelines, policies and procedures as established, promoting ABH® as a leader in behavioral healthcare in all interactions and work.

Requirements

DUTIES AND RESPONSIBILITIES:

• Prepare daily check runs for processing and assembly of checks for mailing;
• Prepares A/P vouchers and codes invoices;
• Validate information from vendors while reviewing supporting documents;
• Ensure proper documentation is attached to the vouchers to ensure payments are accurate;
• Prepares A/P allocations for processing;
• Imports/Data enters system vouchers/allocations into SAGE100 for processing;
• Reconciles vendor accounts;
• Maintains various reports for A/P analysis;
• Backup to all processes performed by A/P Supervisor as needed;
• Maintains A/P paid files;
• Assists with year-end audit requests;
• Assist with maintaining vouchered inventory system, including voids, additions, filling orders, updating reports.
• Obtain, follow up and maintain W-9 information for tax reporting purposes, in accordance with IRA rulings and standards;
• Vendor set-up in the vendor database in SAGE100;
• Provide assistance with the annual processing of 1099 and perform expense analysis as needed;
• Responsible for all communications regarding payments, including the maintenance of appropriate documentation;
• Prepare accounts payable files for storage at year-end;
• Responsible for researching discrepancies and missing information and assisting vendors with questions;
• Maintains confidentiality of all client protected health information and adheres to all HIPAA related policies and procedures;
• Demonstrates ethical behavior and cultural sensitivity in all activities involving individuals of diverse backgrounds;
• Performs other tasks/responsibilities as required to support the business operations.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Associates Degree in Accounting or Business, 1 – 3 years’ experience working in an Accounts Payable Department or an equal combination of education and experience;
• SAGE100 experience preferred, but not required;
• Attends annual Conflict of Interest training.

KNOWLEDGE/SKILLS/ABILITIES:

• Strong attention to detail; ability to work on multiple tasks and meet deadlines;
• Excellent PC skills with demonstrated experience using Microsoft Office Package (MS Word, Excel, Power Point, Access, Outlook); internet;
• Strong written and verbal communication skills required;
• Strong ability to effectively and expertly communicate with vendors, consultants, management, and other clients, both verbally and in writing;
• Possess basic accounting and mathematical skills to be able to post transactions or perform A/P tasks;