Accounts Payable Specialist
Canvas Worldwide dares to be the challenger the ad industry needs. Do you "Challenge the Comfortable?" Then you'll fit right in here at Canvas.
Recognized as one of Ad Age's "Best Places to Work" for three consecutive years, Canvas Worldwide is an independent media agency committed to providing creative solutions for brands that challenge the status quo. Our clients include Hyundai, Kia, Genesis, MGM, Zillow and McDonald’s (to name a few…).
Our agency cultivates an environment where all are welcome to push outside their comfort zones to solve problems in new ways. We encourage the team to be its best by creating the most positive workplace experience for all. For instance, we outpace the industry on diversity and inclusion AND offer continuous training and workshops for career development. So, if you dare to challenge the comfortable… then keep reading.
About the Role
This position is essential to the day-to-day function of the Finance team and is primarily focused on high-volume invoice processing, vendor support, and daily AP operations in a fast-paced environment.
The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while maintaining accuracy. This role supports a structured AP team and works closely with payment and control functions.
Responsibilities
- Process a high volume of invoices daily with accuracy and timeliness
- Ensure timely and accurate entry of invoices into the financial system
- Review, code, and process invoices, ensuring accurate account coding and proper documentation
- Manage and respond to vendor inquiries in a shared inbox environment
- Support daily Concur expense processing and clearing
- Support weekly check run preparation and payment processing activities
- Assist in resolving discrepancies in coordination with internal teams (Billing, Operations, Finance)
- Support vendor onboarding processes, including collection of W-9 documentation
- Assist with 1099 reporting preparation and related documentation as needed
- Follow established AP procedures to ensure accuracy and consistency in processing
- Support ongoing improvements to AP processes and workflows, adapting to changes in systems and procedures
- Assist with ad hoc projects as needed
Qualifications
- Bachelor’s degree in Accounting, Finance, Business, or related field preferred
- 2–4 years of Accounts Payable experience, preferably in a high-volume environment
- Experience with media payables or agency environment preferred
- Experience with Concur or similar expense systems preferred
- Experience with ERP systems (e.g., Business Central or similar) a plus
- Intermediate Excel skills required (e.g., vlookup, basic formulas, data validation, and working with large datasets)
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to manage high-volume workloads and meet deadlines
- Strong communication skills for vendor and internal inquiries
- Comfortable working in a fast-paced, evolving environment with changing priorities and processes
Why Join Us
Our team values collaboration, continuous improvement, and professional growth. This role is ideal for someone looking to build a strong foundation in Accounts Payable while gaining exposure to structured processes and system-driven workflows.
Salary and Benefits
Actual base salary is determined upon factors such as experience, qualifications, training, certifications, and internal equity. The Company reserves the right to modify this pay range at any time. Base salary is part of a total rewards package that includes highly competitive benefits like generous medical, dental, vision, pet insurance, commuter benefits, disability and life insurance coverage, 401(k) matching, up to 14 holidays per year, a “Do Good Day,” and unlimited PTO.
Additional perks include employee social and wellness events, a DEI Council, auto purchase rebate program, monthly wellness allowance, and in-office amenities such as fresh kombucha and an in-house barista inside our beautiful, new vibrant El Segundo office.
In-Office Work Schedule
This is a hybrid role, requiring a minimum of 2 days in-office per week.
Canvas Worldwide is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
CA Applicants: Canvas Worldwide practices Fair Chance Hiring