Bookkeeper (012-499)

​​Looking for Philippines-based candidates

Job Role: Bookkeeper

Compensation range: $1,500 AUD - $2,000 AUD / Monthly 

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. 

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is:

Our client is a regional industry association dedicated to advancing innovation, collaboration, and best practices across the payments and fintech ecosystem in Asia. They bring together payment providers, fintech companies, banks, regulators, and technology partners to promote knowledge sharing, industry standards, and thought leadership.

Role Overview:

We are seeking a meticulous and organized Bookkeeper to join our team, specializing in managing finances related to company operations, events, awards programs, and travel.

The ideal candidate will have a strong understanding of financial principles, exceptional attention to detail, and the ability to work independently to ensure accurate and efficient financial management.

Responsibilities:

1. Financial Management:

• Maintain accurate financial records for company operations, events, awards programs, and travel expenses.
• Monitor budgets and track expenses to ensure compliance with financial guidelines.
• Prepare financial reports and forecasts for events, awards programs, and travel budgets.
• Analyze financial data to identify trends and areas for cost optimization.

2. Budgeting:

• Collaborate with company business manager and Awards MD to develop budgets for upcoming events and awards program.
• Assist in budget allocation, providing recommendations for cost-effective solutions.
• Monitor budget expenditures and identify variances, implementing corrective actions as needed.
• Forecast future budget needs based on historical data and upcoming events.

3. Revenue tracking and analysis:

• Prepare invoices for membership subscriptions, sponsorship and other revenue
• Track membership renewals and ensure that billing is prepared and sent in a timely manner
• Track outstanding debtors and follow up as required
• Escalate issues and long outstanding debtors to business manager and CEO

4. Expense Management:

• Process invoices, reimbursements, and other financial transactions related to operations,
• events, awards, and travel.
• Verify the accuracy of expense reports and ensure adherence to company policies.
• Reconcile accounts payable and receivable related to operations, event, awards and travel expenses.
• Coordinate with vendors and suppliers to resolve any billing discrepancies.

5. Travel Coordination:

• Assist in coordinating travel arrangements for employees attending events, conferences, or business trips and assist with planning and preparation of schedules / diaries.
• Manage travel expenses, including booking accommodations, transportation, and meals.
• Ensure compliance with travel policies and guidelines, including expense reimbursement procedures.
• Maintain up-to-date records of travel expenses and provide reports to relevant stakeholders.

6. Administrative Task:

• Assist in CRM updates and contacting members during spare time.

Requirements

• Tertiary qualifications in Accounting, Business, Finance, or related field preferred but not necessary
• Proven experience as a bookkeeper or accountant, preferably with a focus on event management and travel expenses.
• Proficiency in accounting software and spreadsheet applications (e.g., Xero, Zoho Books, Excel).
• Strong analytical skills with the ability to interpret financial data and identify trends.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Effective communication skills, both verbal and written, with the ability to interact with stakeholders at all levels.
• Ability to work independently and collaboratively within a team environment.
• Knowledge of relevant legal and regulatory requirements related to financial management.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)