Document Associate
Document Services Specialist
Seattle, WA (onsite)
06 Months
Mon -Fri 8 am-5pm
Qualifications
This role supports an onsite Managed Services operation at a law firm and is responsible for document preparation, scanning, and quality control (QC) of records. The ideal candidate is detail-oriented, reliable, and comfortable performing repetitive tasks while handling sensitive legal documents.
- Prepare, scan, and perform quality checks on physical and electronic documents
- Accurately complete repetitive document-processing tasks with strong attention to detail
- Operate desktop scanners and use Capture OnTouch scanning software
- Utilize Microsoft Office Suite, Outlook, and File Explorer for document tracking and communication
- Maintain confidentiality and organization of legal records at all times
- Support document management, workflow, and cost recovery processes
- Operate and troubleshoot office equipment including printers, copiers, scanners, and postage machines
- Perform shipping and receiving tasks, including preparing packages and verifying packing slips
- Follow written and verbal instructions related to document handling and mail delivery
- Provide excellent customer service while working onsite in a law firm environment
- Work independently and adapt to changing project requirements and deadlines
- Complete client Legal training within 90 days of hire and maintain ongoing training requirements
Required Qualifications:
- High school diploma, GED, or equivalent work experience
- Minimum of 1 year of legal industry experience strongly preferred
- Prior copy, print, mailroom, or document services experience preferred
- Proficiency in basic computer skills, including MS Office Suite
- Ability to lift up to 50 lbs and perform physical tasks as required
- Strong organizational, communication, and customer service skills
- Knowledge of shipping and receiving procedures
- Basic electronics knowledge preferred
- Ability to work independently with minimal supervision
- Valid driver’s license and minimum auto insurance coverage may be required per company policy
- Onsite Managed Services role at a law firm
- No defined project end date (dependent on scope and internal review)
Additional Information
Ability to lift upto 50lbs