Events Coordinator (STATION NWA)

Bentonville, Arkansas, United States

STATION NWA Team reporting to Executive Director

Full-time, in office

The Events Coordinator at STATION NWA is a hands-on operator responsible for planning, executing, and continuously improving events that bring together founders, partners, and the broader Northwest Arkansas innovation community.

Working under the direction of the STATION NWA Executive Director, you’ll be part of a small team responsible for executing events, building community, and supporting innovators across the region. This role requires strong execution skills, attention to detail, and the ability to manage multiple priorities in a fast-moving, startup-style nonprofit environment.

You’ll own logistics from planning through execution, collaborate closely with internal and external stakeholders, and help ensure STATION NWA events are professional, well-attended, and deliver clear value to participants and partners.

Requirements

What You’ll Do..

• Plan, coordinate, and execute STATION NWA events from concept through completion, including timelines, budgets, run-of-show documents, and post-event follow-up
• Track and manage event deliverables to ensure milestones are met on time and within budget
• Communicate regularly with internal teammates and external partners to keep all stakeholders aligned and informed
• Maintain clear, up-to-date documentation including checklists, timelines, and shared project materials
• Support onsite event execution, including setup, registration, speaker support, and breakdown
• Gather and organize post-event metrics, feedback, and learnings to improve future programming
• Support broader community-building and program efforts as part of a small, highly collaborative team

You’ll Know You’re Successful If…

• Events consistently meet attendance goals, with strong registration-to-attendance conversion rates
• Partners and sponsors return for multiple events and proactively express interest in future opportunities
• Event timelines and deliverables are completed on or ahead of schedule, with minimal last-minute issues
• Event budgets are tracked accurately and remain within approved parameters
• Participant and partner satisfaction is consistently high, reflected in post-event surveys and unsolicited feedback
• Processes become more efficient over time, resulting in smoother execution and reduced manual effort
• The team operates cohesively, trusts your execution, and is proud of the work being produced

About you…

• You have a passion for event management.
• You are outgoing and can talk to just about anyone.
• You are a documentor. You make lists and spreadsheets.
• You are a problem solver. You look for ways to make things work better and how to turn chaos into systems.
• You are organized and plan ahead, but you don’t get stressed out when things change at the last minute… because they will. You roll with it.
• You check your email in the evenings and are available to work during evening events and over the weekends when there is a tight deadline. You do what it takes to get the job done.

• You have a reliable laptop computer & smartphone that you are comfortable using for work.

• You plan to stay in Texas for at least two years.

About our team...

• We have a passion for startups and technology. 
• We are transparent and we over-communicate.
• We have excellent written and verbal communication skills.
• We communicate when we are not able to meet a deadline and suggest a solution.
• We are professional and presentable and greet everyone cheerfully. We’re ready to deal with an immature student, a pushy salesperson, top VC’s, a fortune 500 CEO, and even the President of the United States.
• We are excited to work in Northwest Arkansas and have reliable transportation.
• We have a quiet place where we can work remotely with fast internet. 
• We are security aware. We have a passcode on our computers and phones and use a password manager.
• We are able to efficiently use the Google suite of productivity tools (Gmail, Drive, Docs, Sheets, Slides).
• We are available to work during SXSW (Spring Break), Fed Supernova, Health Supernova, Made in America Summit, DREAMCON (one week long staff summits twice a year), and Austin Tech Week.
• We get to Inbox Zero every day.

Benefits

• $65,000 annual salary 
• 4 weeks paid time off (one week is allocated between Christmas and New Years) 
• Personal health, vision and dental insurance paid 100% by STATION NWA
• Additional benefits such as 401k program (50% company matching), life insurance, short & long term disability and and employee assistance program
• Parental leave including 10 weeks paid leave for birthing parents and 4 weeks paid leave for non-birthing parents
• $1,000 personal innovation budget on your first year anniversary and then an additional $500 each anniversary thereafter
• A priceless network