Human Resources Associate

Austin, Texas, United States

People & HR Team reporting to Director of People Operations

Full-Time in Office

As the Human Resources Associate, you will play a key role on a dynamic team by building and supporting an exceptional Dreamteam that’s making Texas one of the top startup scenes in the country. You’ll support the full recruitment lifecycle by ensuring a smooth and efficient hiring process. Beyond recruiting, you’ll manage benefits administration, compliance tracking, and with exceptional organization maintain and update HRISs and employee records with the utmost confidentiality and attention to detail. 

At Capital Factory, culture is key and we want our employees to be supported and excited to come to work every day. You'll work behind the scenes to maintain accurate records, streamline HR operations, and support employee engagement efforts, helping to create a well-organized and efficient workplace.

Requirements

What you will do…

Recruitment 

• Post open positions on our ATS and track candidates referred by CF partners and staff
• Review applications, conduct screenings, and push through high potential candidates
• Assist in scheduling candidate interviews and ensure all candidate measurement methods (ie. Scorecard, Disc Profile, Resume, Assignments) are included and shared with the hiring team
• Communicate updates regularly with hiring managers and hiring teams 

Benefits

• Administering employee benefits such as health insurance, 401K, and leave policies.
• Work with insurance brokers in benefit enrollment and termination
• Update terminations in COBRA administrator portal
• Update new hires and terminations in 401K administrator portal
• Track FMLA and Parental Leave 

HRIS Entry, Analysis, & Maintenance 

• Maintain employee general info, benefits, support orders, etc, in payroll system
• Process employee info changes with insurance and 401K providers
• Run needed payroll system reports (401K contributions, Payroll Reports, etc)
• Assist employees in payroll system needs such as pulling end of year documentation, providing pay history data or check stubs etc.
• Develop of and track receipt of signature documents such as Separation Agreements, Exit Letters, Offer Letters, Commission Agreements, etc.
• Maintain HR Google Drive

Compliance and Operations

• Ensure compliance with employment laws and regulations (e.g., FLSA, FMLA, EEO)
• Ensure federal & state Workplace Posters are up to date
• Maintain TWC and other state compliance portals with required reports and info
• Perform annual ACA reporting audit
• Assist with special projects as they come up 

Employee Engagement and Company Culture

• Assist Director with planning semi-annual DREAMCON planning
• Assist Director in Training Facilitation
• Assist Director with CF Cup & Culture Club

You'll know you're successful if....

• All employee records including benefit enrollments, terminations, and payroll updates are timely and correct
• You maintain full compliance with federal and state labor laws, including workplace postings and TWC reporting.
• 100% of high-potential candidates are reviewed and moved through the interview process including network and staff referrals. 
• Hiring managers within CF feel well supported and are always clear on timeline and expectations for the hire. 
• The Dreamteam is diverse, with increased POC, LGBTQ+, and women in leadership roles.

About you…

• Bachelor’s Degree OR High School Diploma in combination with 2+ years of experience in corporate, administrative, and/or Human Resources functions and systems.
• Excellent interpersonal skills with proven ability to deliver high-quality customer service to all internal and external customers.
• Working knowledge of legal requirements and government reporting regulations affecting Human Resources functions and compliance.
• You are outgoing and can talk to just about anyone.
• You are a documenter. You make lists and spreadsheets.
• You are a problem solver. You look for ways to make things work better and how to turn chaos into systems.
• You are organized and plan ahead, but you don’t get stressed out when things change at the last minute… because they will. You roll with it.
• You check your email in the evenings and are available to work during evening events and over the weekends when there is a tight deadline. You do what it takes to get the job done.

• You have a reliable laptop computer & smartphone that you are comfortable using for work.

• You plan to stay in Texas for at least two years.

About our team...

• We have a passion for startups and technology. 
• We are transparent and we over-communicate.
• We have excellent written and verbal communication skills.
• We communicate when we are not able to meet a deadline and suggest a solution.
• We are professional and presentable and greet everyone cheerfully. We’re ready to deal with an immature student, a pushy salesperson, top VC’s, a fortune 500 CEO, and even the President of the United States.
• We are excited to work in downtown Austin and have reliable transportation.
• We have a quiet place where we can work remotely with fast internet. 
• We are security aware. We have a passcode on our computers and phones and use a password manager.
• We are able to efficiently use the Google suite of productivity tools (Gmail, Drive, Docs, Sheets, Slides).
• We are available to work during SXSW (Spring Break), DREAMCON (one week long staff summits twice a year), and Austin Startup Week.
• We get to Inbox Zero every day.

Benefits

• 4 weeks paid time off (one week is between Christmas and New Year’s) 

• Personal health, vision and dental insurance paid 100% by Capital Factory
• Additional benefits such as 401k program (50% company matching), life insurance, short & long term disability and and employee assistance program
• Parental leave including 10 weeks paid leave for birthing parents and 4 weeks paid leave for non-birthing parents
• $1,000 personal innovation budget on your first year anniversary and then an additional $500 each anniversary thereafter
• Coworking membership at Capital Factory with garage parking space, metro pass, or rideshare credits and access to the onsite gym
• A priceless network

About Capital Factory

Capital Factory is the center of gravity for entrepreneurs in Texas, the number one startup state in the U.S. Hundreds of thousands of entrepreneurs, programmers, and designers gather day and night, in-person and online for meetups, classes, and coworking. With boots on the ground in Austin, Dallas, Houston and San Antonio, we meet the best entrepreneurs in Texas and introduce them to their first investors, employees, mentors, and customers. According to Pitchbook, Capital Factory has been the most active investor in Texas since 2010.