HR Onboarding Specialist (Ashby ATS)
About The Role
We are seeking a part-time Ashby expert to join our team. The Recruiting Coordinator will act as the go-to Ashby specialist, ensuring a seamless, high-touch candidate experience from initial scheduling through offer coordination. This role is responsible for managing, optimizing, and continuously improving all recruiting workflows within Ashby to drive accuracy, efficiency, and clear communication throughout the entire hiring process.
Key Responsibilities
Partner with recruiters and hiring managers to schedule interviews (phone, virtual, and onsite) across multiple time zones using Ashby.
Availability: 5–10 hours per week, with flexibility to provide additional support as needed.
Help manage all candidate logistics and communications directly within Ashby.
Support the offer process within Ashby, preparing offer letters, updating candidate records, and tracking approvals.
Maintain data integrity and compliance within the ATS.
Generate and maintain recruiting metrics (e.g., time-to-fill, offer acceptance rates, stage conversion) through Ashby reporting dashboards.
Identify and implement improvements to scheduling, templates, and automated notifications within Ashby.
Qualifications
Prior experience with the Ashby Applicant Tracking System (ATS).
Currently based in the United States.
Proficiency in Ashby is required — including deep understanding of scheduling, candidate pipelines, templates, and reporting.
Demonstrated ability to maintain organization, accuracy, and efficiency across multiple roles and time zones.
Strong written and verbal communication skills with a customer-service mindset.
Exceptional attention to detail and confidentiality.