HR Virtual Assistant (Payroll & Benefits Focus)

We are seeking a highly organized and detail-obsessed HR Virtual Assistant (Payroll & Benefits

Focus) to serve as the operational backbone of our HR function. This role is firmly rooted in the

“Generalist” side of HR, with a strong emphasis on payroll preparation, benefits administration,

and financial accuracy across the employee lifecycle.

You will be the guardian of our people data — ensuring records are accurate, payroll inputs are

flawless, benefits are administered correctly, and our HR systems remain audit-ready at all

times.

The ideal candidate has a systems-first mindset and a comfort level working at the intersection

of HR and finance. You love clean spreadsheets, reconciled numbers, compliant records, and

processes that run smoothly behind the scenes.

●Maintain complete and accurate digital personnel files, including contracts, amendments,

compensation changes, and statutory documents

●Ensure all documentation is signed, filed, and easily retrievable

Payroll & Benefits Support (Primary Focus)

●Prepare and validate monthly payroll inputs, including overtime, unpaid leave, bonuses,

commissions, and allowances

●Reconcile payroll data against attendance, leave records, and approved changes

●Support benefits administration (enrollments, changes, terminations) and maintain

accurate benefits records

●Partner with finance/bookkeeping teams to ensure payroll accuracy and timely

processing

●Manage administrative onboarding logistics (employee setup, documentation, payroll

and benefits enrollment)

●Coordinate offboarding processes, including final payroll inputs, benefits cessation, and

access revocation

●Monitor attendance logs and leave balances

●Process leave requests in line with company policy and payroll cutoffs

Compliance & Credentialing

●Track visas, certifications, benefits eligibility, payroll-related compliance documents, and

policy acknowledgments

●Ensure the company remains audit-ready from both an HR and payroll perspective

●Draft professional internal documentation, including employment verifications,

compensation letters, benefits communications, and policy updates

●Maintain HR and payroll trackers and produce regular reports on headcount, payroll changes, leave usage, and benefits costs

●Audit HRIS and payroll data regularly to ensure it remains the single source of truth

●Troubleshoot basic HRIS and payroll system issues

●Minimum of 2+ years in HR administration or HR Generalist

support with significant payroll and benefits exposure

●Practical experience supporting payroll, reconciliations, or financial record-keeping

●Exceptionally detail-oriented with a strong ability to spot

discrepancies in payroll data, contracts, or spreadsheets

●Confidentiality & Ethics: Proven ability to handle sensitive employee and financial information with discretion and integrity

●Experience with HRIS and payroll platforms (e.g., Rippling, BambooHR, Gusto or similar)

●Advanced skills in Google Sheets / Excel (formulas, reconciliation, data validation)

●Professional Communication: Excellent written English suitable for payroll

documentation, benefits communications, and formal HR correspondence

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM