Job ID #31307: Traffic Operations Clerk

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

RE-POST - Candidates who have already applied to this position need not re-apply as they are already under consideration

• Job ID #31307: Traffic Operations Clerk
• Union: CUPE Local 5167
• Job Description ID #: 7195
  
• Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on April 1, 2026. 
• Duration: This position is for a period up to 18 months due to a backfill
• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.
  
  

SUMMARY OF DUTIES

Reporting to the Supervisor, Inventory Management, the Traffic Operation Clerk assumes responsibility for ordering, stocking and disbursement of parts, materials, equipment, and tools using the Hansen Inventory Management System. The Traffic Operation Clerks are responsible to ensure that accurate inventory is always maintained, and the stockroom is kept clean and orderly.

GENERAL DUTIES

Using an Inventory Management System (Asset Management System), maintains accurate records of purchases, sales, quantities on hand, of parts, materials and services.

Conducts parts counts, cycle counts, year end counts, and audit warehouse to ensure accuracy of inventory.

Updates and audits daily and year end inventory of all stock materials and parts and generates various reports such as parts lists, materials usage, materials quantity on hand, transaction reports and cost reports.

 Ensure proper record keeping with packing slips, BOLs, order forms and invoice, tracking tools.

Orders, receives, receipts, and stocks materials and parts required by Traffic Operations to ensure continuous, efficient and effective uninterrupted supply of goods and services.

Reads and interpret Municipal Traffic Bylaw and Parking Bylaw, provide bylaw information to crews.

Liaises with all levels of management, Supervisor, Elected Officials, other departments, outside agencies and contractors by telephone, in person, email and fax on behalf of Traffic section.

Assists Supervisor in the preparation of technical specifications for parts, materials and services.

Assists  Business Initiatives with the processing of invoices.

Follow purchasing procurement by-laws and track vendor POs spending and payments.

Works with Supervisor to prepare and issue quotations, requests for proposals, and tenders for parts materials and services over $10,000.

Assists Supervisor with proactively forecast the need for current and new inventory items by considering upcoming projects, maintenance requirements, seasonality, markets, and category trends.

Demonstrates a desire and assists Management staff to identify practical solutions and propose recommendations for areas that are in need of enhancement.

Follows up on outstanding orders, delivery schedules and related issues.

Confirms receipt of goods and services, matches shipping documents, and prepares paperwork to Supervisor for Accounts payable processing.

Maintains a clean and orderly warehouse; labels all parts, stocks parts in designated areas of warehouse.

Communicates with vendors, suppliers, and contractors to place and schedule orders and resolve issues.

Maintains accurate records and relevant filing system.

Disburses and distributes parts, materials, tools and equipment to internal and external customers.

Maintains up-to-date Materials Safety Data Sheets (MSDS) records; provide MSDS to internal and external staff as may be required.

Picks up and delivers materials and supplies, loads and unloads vehicles.

Completes forms such as time sheets, order forms, vendor performance forms.

Operates equipment and vehicles such as fork lift/tow motor, walkie and pickup truck.

Participates in identifying and disposal of obsolete stock.

Cleans warehouse and stock areas.

Responds to enquiries from vendors, internal staff and staff from other departments of the City.

Must be able to work in inclement weather.

Performs other duties as assigned which are directly related to the major responsibilities of the job.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to occupational Health and Safety.

QUALIFICATIONS 

1. Demonstrated knowledge of the duties described above with a preference for a Canadian Production and Inventory Control Certificate (CAPIC) or a Purchasing Management Association of Canada Certificate (PMAC) or the equivalent work experience and education
2. Preference for demonstrated knowledge of accounting and business practices preferably obtained though Community College Business Diploma
3. Proven experience and knowledge in inventory management, inventory processes and controls, and purchasing preferably in a Municipal environment
4. Proven experience and knowledge in the use and operation of Hansen or equivalent Inventory Management System Software
5. Excellent organizational, planning and communication skills
6. Strong interpersonal skills, able to interact comfortably with a wide range of levels in organization: from executives to support staff, internal and external to the city
7. Proficient in the use of Microsoft Word 2010, Excel 2010, Crystal Reports, and Outlook 2010. (Must be able to pass intermediate level testing in Microsoft Suite – Excel, Word, Powerpoint, and Outlook).
8. Knowledge and understanding of WHMIS legislation would be an asset
9. Certificate in Lift Truck Operators Safety Training and a certificate in Handling/Transportation of Dangerous Goods would be assets
10. Must be capable of lifting objects weighing up to 50 pounds several times a day.
11. This position requires regular physical activity, including extended periods of standing and walking throughout the day. The role also involves frequent bending, reaching, and other repetitive movements. Candidates should be comfortable working on their feet for the majority of their shift and performing physical tasks as part of their daily responsibilities.
12. Must pass a Functional Abilities Test
13. Must have a valid class G Drivers License

THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.