Payroll Tax Specialist

PAYROLL TAX SPECIALIST
LOCATION: Hybrid, Full-Time

New Flyer is North America’s heavy-duty transit bus leader, providing sustainable mobility solutions through transit buses, technology, and infrastructure. New Flyer is a subsidiary of NFI Group, a leader in propulsion agnostic bus and coach mobility solutions. Building on its 90+ year legacy of innovation, New Flyer is the only manufacturer offering all three types of zero-emission transit buses, with over 1,900 zero-emission buses delivered to date. New Flyer actively supports over 35,000 heavy-duty transit buses currently operated by approximately 500 agencies.

POSITION SUMMARY:
The Payroll Tax Specialist supports U.S. and Canadian payroll tax compliance and reconciliation across multiple jurisdictions. Your payroll tax expertise will help ensure accurate filings, regulatory compliance, and continuous improvement in a collaborative, high-integrity team environment.

WHY JOIN US:

• Be a part of a team leading the world’s electrification of mass mobility
• Competitive Wages and comprehensive benefit package with Immediate benefit eligibility
• Paid holidays and vacation
• Registered pension plan with generous company match
• Passionate about creating a better product, a better workplace, and a better world
• Inclusive workplace culture that values and empowers team members.
• On-the-job training in a continuous learning environment (we invested $15.9 million in 2024)
• Advancement opportunities within our family of companies
• We are proudly named one of Manitoba’s Top 25 employers.

WHAT YOU WILL DO:

• Support payroll tax compliance across U.S. and Canadian federal, state/provincial, and local jurisdictions 
• Maintain payroll tax registrations, jurisdiction setup, and account updates in ADP and in-house payroll systems 
• Partner with ADP to resolve tax notices, remittance issues, and system fallouts 
• Review new hires, transfers, cross-border workers, and terminations to ensure accurate tax setup 
• Validate payroll tax calculations each pay period, including complex or irregular scenarios 
• Complete monthly remittance reconciliations (e.g., WSIB, WCB, EHT) and ensure timely payments 
• Investigate and resolve payroll tax discrepancies, audits, and government notices 
• Support U.S. quarter-end and U.S./Canadian year-end processes (W-2s, T4s, Relevé 1, etc.) 
• Maintain payroll tax jurisdiction data and cross-border tracking 
• Monitor legislative changes and support payroll tax process improvements.

WHAT YOU NEED TO BE SUCCESSFUL:

• 5+ years of experience in end-to-end payroll processing and payroll tax compliance across U.S. and Canadian jurisdictions 
• Hands-on experience working with ADP and in-house payroll systems, including payroll tax setup, filings, remittances, and issue resolution 
• Working knowledge of U.S. and Canadian payroll tax legislation and year-end requirements (W-2, W-2C, T4, Relevé 1, WSIB/WCB, EHT, CSST) 
• Proven ability to reconcile payroll tax filings, remittances, and government notices, including resolving discrepancies and system fallouts 
• Experience supporting payroll tax registrations, jurisdiction setup, unemployment rates, and account maintenance 
• Intermediate to advanced Excel skills for reconciliations and tracking (pivot tables, lookups, formulas) 
• Experience working in controlled environments with audit readiness and internal controls (ICFR/SOX exposure an asset) 
• Strong attention to detail, data integrity mindset, and comfort handling sensitive payroll and employee data 
• Ability to manage multiple priorities and deadlines in a high-volume payroll environment 
• Strong communication skills for working with vendors (e.g., ADP), government agencies, and internal stakeholders

OUR WHY: We exist to move people. Our mission is to design, deliver, and support market-leading bus and motorcoach solutions that are safe, accessible, efficient, and reliable. Our values—safety, quality, integrity, accountability, teamwork, and sustainability—are at the core of everything we do. NFI Group | We Move People - YouTube

Leveraging 450 years of combined experience, NFI offers a wide range of propulsion-agnostic bus and coach platforms, including market leading electric models. Through its low- and zero-emission buses and coaches, infrastructure, and technology, NFI meets today’s urban demands for scalable smart mobility solutions. Together, NFI is enabling more livable cities through connected, clean, and sustainable transportation. News and information is available at www.nfigroup.com, www.newflyer.com, www.mcicoach.com, nfi.parts, www.alexander-dennis.com, arbocsv.com, and carfaircomposites.com.

New Flyer is an equal opportunity employer.  We celebrate diversity, ensure equitable experiences and are committed to creating an inclusive environment reflective of the communities we operate. Accommodations are available at all stages of the recruitment process, at the candidates’ request.