PLAA Coordinator

The Permits, Licenses, Authorizations and Agreements (PLAA) Coordinator is responsible for overseeing the full permitting process, including maintaining the project’s permit matrix and database, coordinating with clients, governmental authorities, and other stakeholders, and preparing for or leading related meetings. 

The role involves coordination with internal construction & design teams, reviewing, preparing and submitting permit applications, dispositioning any review comments, , and communicating application status internally and externally. The coordinator ensures all permits are obtained efficiently and in compliance with regulatory requirements.   The coordinator will also be involved in gathering documentation, maintaining our database and making close-out submissions.

Key Responsibilities:

Permit Management & Compliance

• Maintain and update the project’s permit matrix and database.
• Prepare, review, and submit permit applications.
• Assemble, maintain database and submit close out documentation.

Stakeholder & Client Coordination

• Manage relationships with the Client, Governmental Authorities, and other Stakeholders.
• Coordinate permitting activities across all parties throughout the entire process.
• Address questions regarding permitting requirements, timelines, and procedures.

Communication & Reporting

• Provide internal and external updates on the status of permit applications.
• Respond to inquiries regarding the permitting process.
• Prepare documentation and communications to support project needs and regulatory compliance.

Meeting Preparation & Leadership

• Prepare for, attend, and lead meetings with the Client, Government Authorities, and other Stakeholders.
• Present updates, discuss issues, and coordinate next steps related to permitting activities.

Qualifications

• Bachelor’s Degree in Civil Engineering, Urban Planning or a related field. 
• 2- 5 years of experience in construction, preferably large-scale civil transit projects.
• Prior experience working closely with Metrolinx, City of Toronto (COT), and/or Toronto Transit Commission (TTC) is an asset. 
• Excellent communication and leadership skills.
• Ability to identify problems or issues and generate solutions, resolve conflicts, and make sound decisions.
• Proficient in MS Office 365 software (Word, Excel, PowerPoint, Outlook, SharePoint, etc.).

Additional Information

What We Offer

• Competitive Salary
• Comprehensive Benefits Package:
  • Disability Insurance
  • Dental Insurance
  • Extended medical insurance
  • (Optional) RRSP matching
  • Discretionary Bonus

Why OTG?

Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.

OTG uses artificial intelligence (AI) tools as part of the applicant screening process. However, applications are reviewed by a member of our Recruitment team to ensure a fair and thorough assessment.

At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities.

If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now!

While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.