Procurement Coordinator
Role Mission
The Procurement Coordinator is responsible for securing external fieldwork partners for quantitative and qualitative projects, for HCP and Patient projects. They will assist the Project Assistants/Coordinators, Fieldwork Team and Project Managers in ensuring the projects are delivered in accordance with the specifications, budget, and timelines given by our clients.
This position is ideal for a candidate who is a strong multi-tasker, enjoys building partnerships with vendors, is budget conscious, and enjoys a fast-paced environment.
Essential Duties and Responsibilities
Including, but not limited to the following:
- Work closely with Project Management, Fieldwork, and Custom Recruitment teams to meet project needs for various methodologies and markets
- Gather feedback, costs, and feasibility from external fieldwork partners
- Negotiate partner costs in line with project budgets
- Review projects before setting up external fieldwork partners, to ensure that all internal fieldwork strategies have been explored, and budget permits additional project costs
- Record the partners’ costs at commissioning in M3 cost tracking system
- Prepare external fieldwork partners costs in a timely manner to ensure that the projects are completed within timelines stipulated by the client and introduce them to the Fieldwork Coordinator or Project Manager
- Work with the internal teams on backup plans when external partners are not able to reach their target for a project
- Communicate effectively with external partners and internal teams, including and feedback
- Negotiate cost adjustments as needed based on performance or changes in field
- Monitor costs and performance of external partners over time to develop priority based on cost efficiency and feasibility
- Monitor and adhere to ISO requirements for partner compliance
- Assist with compliance documentation and audits as needed
- Attend internal kick off calls to align partner expectations when required
Qualifications
Education and Training Required:
- Bachelor’s degree or equivalent preferred
Desired Experience:
- Experience coordinating external fieldwork partners in Healthcare Market Research
Minimum Experience:
- 1-2 years of market research experience
Knowledge, Skill, Ability:
- Strong Microsoft Office skills (Excel) and quick learner of new technologies/software
- Proven ability to manage competing priorities and effectively multi-task across concurrent workstreams.
- Financial acumen, including managing budgets and working with multiple currencies.
- Collaborative, team-oriented approach with flexibility to support evolving business needs and responsibilities.
- Independently motivated and inspired by working in a dynamic environment
- Comfortable with change, ability to derive opportunity from uncertainty
- Analytical and strategic thinker
- High attention to detail and commitment to accuracy,
- Responsive and able to work well under pressure and in a fast-paced environment
- Solution orientated
- Ability to foster partnerships with our vendors
- Strong organizational and project management skills, balancing multiple projects and deadlines to deliver results
- Comfort working with large, complex datasets, with the ability to synthesize information and communicate findings clearly.
Additional Information
Must be available to work US shift hours (Eastern time zone)
Please submit resumes in English
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