Procurement Coordinator, Subcontracts

Reporting to the Category Lead, the Subcontract Coordinator operates in the area of procurement and interfaces with various project disciplines in the course of the procurement processes including the initial phase of the need definition, the request for quotation phase and the subcontract and change orders preparation.

The salary range for this position is $80,000 CAD - $110,000 CAD, plus additional benefits.

Key Responsibilities:

• Ensure policy compliance by executing procurement activities in strict alignment with established policies, procedures, and systems to maintain integrity and efficiency.
• Develop tender packages by preparing comprehensive commercial sections of tender documents, including detailed terms, conditions, and pricing schedules for subcontractor and work package procurement.
• Coordinate on technical scope by partnering with technical leaders to finalize technical tender documents, ensuring accurate scope of work and scheduling requirements.
• Evaluate proposals by reviewing and assessing subcontractor quotes in coordination with technical teams to ensure best value and compliance.
• Drive ethical standards by performing thorough ethics and compliance due diligence for all procurement activities.
• Create detailed comparative analyses, executive summaries, and award recommendations to support informed decision making.
• Lead negotiations on pricing, terms, and conditions with subcontractors and vendors to secure favorable agreements.
• Prepare and negotiate contracts, collaborating with the legal team to ensure robust terms and risk mitigations. 
• Organize and conduct subcontractor kick-off meetings to algin expectations and establish clear deliverables. 
• Prepare and review change orders promptly to maintain project continuity and cost control.
• Keep EDMS and integrated accounting systems updated with all procurement documentation for transparency and audit readiness.
• Utilize project procurement and accounting tools effectively to streamline processes and reporting.

Qualifications

• Minimum 3-5 years of experience in a project procurement role.
• Hands on experience of procurement processes, bid analysis and subcontract negotiation and preparation.
• Experience in infrastructure projects or similar in Canada is preferred.
• Result oriented attitude with the ability to coordinate the efforts of other disciplines to accomplish objectives.
• Thorough understanding of areas of procurement including subcontract administration, insurance, financial instruments, purchasing, expediting.
• Proficient in Office 365 (Power Point, Word, Excel).
• Team player with strong organizational skills and the ability to work independently to meet deadlines, goals and objectives.
• Excellent interpersonal, written and verbal communication skills.
• Detail-oriented, highly motivated with ability to effectively manage time.
• Excellent organizational skills.

Additional Information

What We Offer

• Competitive Salary
• Comprehensive Benefits Package:
  • Disability Insurance
  • Dental Insurance
  • Extended medical insurance
  • (Optional) RRSP matching
  • Discretionary Bonus

Why OTG?

Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.

OTG uses artificial intelligence (AI) tools as part of the applicant screening process. However, applications are reviewed by a member of our Recruitment team to ensure a fair and thorough assessment.

At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities.

If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now!

While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.