TRE Group seeks a detail-oriented Project Coordinator to support our design and development team with billing coordination, project administration, and operational tasks. This entry level position offers hands-on experience in real estate development operations with the potential to transition to full-time employment for strong performers.
Candidates with finance or business backgrounds are strongly preferred.
This position is required to work on-site in Los Angeles, CA.
Key Responsibilities
Billing & Financial Coordination (40%) Track project billing status and coordinate with accounting team on invoice preparation.Follow up with clients/consultant on outstanding payments and payment schedules.Maintain project budget tracking spreadsheets and update financial records in Notion.Coordinate consultant payment approvals and track invoice submissions.Assist with expense reimbursements and payment documentation.Prepare financial status reports for project managers.Organize and file contracts, proposals, and financial documentsProject Administration & Errands (35%)Pick up and drop off plans, documents, and checks from city offices (LADBS, Planning, etc.)Mail documents, checks, and packages to consultants, clients, and agenciesSchedule appointments and coordinate with consultants, expeditors, and agents during due diligence periodsPerform site inspections including taking photos and documenting existing conditions (power pole locations, street trees, driveways, existing unit counts, room counts, occupancy, fences, etc.)Track permit application statuses and follow up on outstanding itemsCoordinate document printing, binding, and submittal preparationMaintain project filing systems (physical and digital) in Google Drive and NotionOffice & Meeting Support (25%)Attend project meetings, take notes, and organize meeting minutesCoordinate with external architects, consultants, and contractors regarding project documentsKeep track of office supplies and order materials regularly to maintain office functionalityUpdate project databases and task tracking systems in NotionAssist project managers with simple project coordination tasksPrepare presentation materials and organize project documentation
Required Qualifications
Education:Currently pursuing or recently completed Bachelor's degree in Finance, Business Administration, Real Estate, or related fieldStrong academic record preferredExperience:Previous internship or work experience in office administration, finance, or project coordination preferredExperience with financial tracking, billing, or accounts receivable a plusReal estate development or architecture firm experience a plusEntry-level candidates with strong organizational skills encouraged to applyTechnical Skills:Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) requiredGoogle Workspace (Sheets, Docs, Drive) experience preferredAbility to learn project management tools (Notion, Bluebeam) quicklyBasic understanding of financial concepts and budget trackingComfortable with technology and learning new software systems
Core Competencies
Exceptional attention to detail and accuracy (critical for billing and financial coordination)Excellent organizational and multi-tasking skillsStrong written and verbal communication abilitiesProfessional demeanor when interacting with clients, consultants, and city officialsProactive problem-solver with ability to follow through on tasksReliable, punctual, and accountableComfortable working independently and taking initiativeDiscreet handling of confidential financial information
Other Requirements
Reliable transportation, as travel is an essential function of the role for daily errands, site visits, and city office runsAbility and willingness to travel throughout the Los Angeles area to support ongoing projects and operational needsFull-time, on-site availability (40 hours per week) during standard business hoursProfessional, client-facing demeanor, with the ability to represent the company appropriately in interactions with clients, agencies, and external partners
Preferred Qualifications
Familiarity with Los Angeles geography and city departmentsExperience with construction or development project administrationUnderstanding of architecture or real estate terminologyPrevious experience with billing systems or invoicing
Open to part-time and/ or hybrid - but min 20hr / week
