Senior Manager - Project Finance & Accounting

Our Vision & Mission 

We envision a world in which all people have access to high quality and enduring solutions to improve and maintain their health and well-being. MCD Global Health aspires to be a premier partner of choice and a recognized leader, innovator, and trusted partner in healthcare and public health program development, implementation and evaluation. Our mission is to improve the health and well-being of people worldwide through enduring, high-quality, cost-effective, and universally accessible public health solutions. MCD operates impactful programs both in the U.S.A. and internationally.  

POSITION SUMMARY:  

Reporting to the Controller, the Senior Manager - Project Finance and Accounting is accountable for independently managing all aspects of project (grant) cradle-to-grave administration, including both federal and non-federal awards. This role provides comprehensive pre- and post-award oversight, encompassing financial and administrative functions, programmatic support, project budgets, subcontract and subgrantee administration, compliance monitoring, and financial analysis. Serving as the primary project financial liaison between the Controller, the Executive Director, the MCD Board, subgrantees, and funders, the Senior Manager ensures seamless communication, accurate financial reporting, and alignment across program, financial, and governance priorities. This position plays a key role in supporting Board-level reporting, compliance with federal, state and other funders regulations, and the overall effectiveness of MCD’s grantmaking and fiscal management. They also directly impact team collaboration by fostering relationships with donors, partners, and stakeholders to support the project’s goals. 

The Senior Manager will collaborate with the Controller and Senior Manager - Corporate Finance and Accounting to align project financial planning with organizational goals. As a member of the senior financial management team, they will be involved in a range of strategic planning and internal initiatives. This position will partner closely with the Controller and the project management team(s) in developing MCD’s annual project financial strategic goals. They will continually evaluate best industry practices in comparison to internal systems and needed resources, with an eye toward both future needs and budget realities. 

This position will have direct management responsibility for a staff of 2-3, which includes the Manager/Associate Manager - Country and Project Financial Reporting and the Manager/Associate Manager - Project Business Development and Implementation. 

LOCATION AND WORK ENVIRONMENT:

The primary location of this position is remote/home office based.  Job responsibilities may require periodic meetings, conferences, training, etc., that necessitate an individual to be in various public places (e.g., hotel conference rooms). Employees may opt for a hybrid arrangement if they are within commuting distance to our Hallowell, ME office.   

PAY GRADE:  Grade 7 (Maine pay range: $97,000-$116,000). Salary will vary by geographical location.

JOB RESPONSIBILITIES:   

1. Project Pre- and Post-Award Financial Oversight:

   Leads all federal and non-federal project finance operations, including preparing the financial and donor reports, overseeing the creation and updating of project annual budgets, overseeing project accounts payable and accounts receivable, performing pre-award risk analysis on subawardees, and maintaining a schedule of financial grant deliverables to ensure timeliness and compliance with grant terms and conditions.  Establishes, maintains, and updates as needed internal control and safeguards for project budgets and actual expenditures. Ensures compliance with federal, state, and local regulations along with donor rules and regulations. Trains project staff and subawardees as needed (e.g., in donor rules and regulations basics, financial reporting, expense reports, and timesheets). 

2. Donor Systems: 
   Serves as administration/central coordination and control of online access for any official MCD business (e.g., Grants.gov, SAM.gov, FFATA, banking, Federal Audit Clearinghouse, Fidelity, etc.) 

3. Policies and Procedures: 
   Applies and ensures 100% compliance with industry best practices and government regulations.  Provides significant input in collaboration with the Controller into the development of departmental policies, procedures and protocols, and ensuring continuous quality improvement. 

4. Project / Donor Reporting:

   Leads the preparation and presentation of monthly/quarterly/annual accurate project financial reports and analysis (internal and external) to project management, the Controller, and the Donor, ensuring timely communication of financial status and trends. Participates in the monthly budget-vs-actuals (BVAs) project financial report reviews with project staff, and updates the Controller, identifying areas of concern to raise with MCD management.  Continually analyzes financial data and presents project financial reports in an accurate, understandable, and timely manner.   

5. Budget Management:

   Leads the annual budgeting process for the annual project budgets, comparing actual results to financial plans, and identifying variances for corrective action. Assists the Controller in the annual project budgeting and planning process; administers and reviews all financial plans and compares to actual results with a view to identify, explain, and correct variances as appropriate. 

6. Audit Coordination:

   Supports all audit activities related to the various projects and ensures compliance with regulatory requirements and internal controls. 

7. Team Leadership:
   Supervises project finance staff, providing guidance and support to enhance their skills and performance. Partners with the Controller and the rest of the management team to ensure that the focus remains on the organization’s mission while maintaining the culture that makes MCD unique. 

8. Collaboration:

   Works closely with project leaders to train them on finance and accounting procedures and donor regulations/requirements, ensuring alignment with project operations. Collaborates across multiple departments to ensure effective grant execution and management.  

9. Cross-Functional Collaboration:

   Partners with project managers, grants and contracts staff, and department heads to ensure financial considerations are integrated into all stages of project management. Provides financial insights and advice to inform project strategies and decision-making. 

10. Treasury: 

    Supports the Senior Manager - Corporate Finance and Accounting in preparing the organizational cash flow forecasting, including collaborating and partnering with the project directors.  

11. Supervisory: 

    Recruits direct reports.  Leverages strengths of the current finance team members, helping to clarify roles and responsibilities and develop and implement training projects to maximize and reach optimal individual and organizational goals. Creates and promotes a positive and supportive work environment. Delegates activities among direct reports to fulfill departmental goals and objectives. Provides timely constructive feedback and formal assessment of performance of direct reports. Exercises a high degree of discretion and diplomacy. Maintains confidentiality of highly privileged information. Resolves substantive conflicts within Unit.