Senior Payroll Analyst

WHO WE ARE:  

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ABOUT THE ROLE: Senior Payroll Analyst

As a Payroll Processing Specialist, your primary responsibility is to accurately process payroll for employees based in the United States and International locations. You will ensure compliance with federal, state, and local tax regulations, as well as company policies while delivering timely and accurate payments to employees. Your attention to detail, knowledge of payroll laws, and proficiency with payroll software will be crucial in this role.

Key Responsibilities:

1. Payroll Processing:

o Calculate and process employee wages, salaries, bonuses accurately and in accordance with time records and employment contracts.

o Ensure proper deductions for federal, state, and local taxes, as well as benefits, retirement contributions, and other withholdings.

o Process payroll through specialized software such as Rippling, or similar systems, following established procedures and timelines.

o Should also review and process expense reports, If any.

2. Tax Compliance:

o Stay informed about federal, state, and local tax regulations related to payroll, including updates to withholding rates, exemptions, and reporting requirements.

o Ensure accurate and timely filing of payroll tax returns, including Forms 941, W-2, W-3, and state-specific forms, in compliance with IRS and state tax agency guidelines.

o Reconcile payroll tax liabilities and payments, addressing any discrepancies or issues promptly.

3. Benefits contributions and funding:

o Ensure accurate global processing of benefit deductions (e.g., 401(k), health & benefits premiums), and manage the timely funding and remittance of flexible spending accounts to plan carrier

o Partner with HR to process new hire elections and enrollment changes in the payroll system, and resolve employee inquiries regarding pay stub deductions and contribution amounts.

4. Record-Keeping and Reporting:

o Maintain accurate records of employee earnings, deductions, and hours worked, ensuring compliance with record-keeping requirements under the Fair Labor Standards Act (FLSA) and other applicable laws.

o Generate payroll reports for management, accounting, and auditing purposes, providing insights into payroll costs, trends, and discrepancies.

o Reconcile payroll accounts and resolve any discrepancies or variances in a timely manner.

5. Employee Support and Communication:

o Serve as a point of contact for employees regarding payroll inquiries, tax withholding, and pay-related matters, providing clear and timely assistance.

o Communicate payroll-related changes, deadlines, and policies to employees through various channels, such as email, slack, or employee meetings.

o Address payroll-related concerns or disputes professionally and confidentially and also collaborate with HR and management as needed.

o Availability to support North America pacific time through 2PM is preferred

Qualifications and Skills:

· Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

· FPP OR CPP desired.

· 5 years of experience in US payroll processing, preferably in a multi-state environment. Handling International payroll would be an added advantage.

· In-depth knowledge of federal and state payroll tax laws, regulations, and compliance requirements.

· Proficiency in payroll software and systems, such as Rippling, or similar platforms, as well as Microsoft Excel for data analysis and reporting.

· Strong attention to detail and accuracy in calculations and record-keeping. Maintaining Confidentiality of the data.

· Excellent communication and interpersonal skills, with the ability to interact effectively with employees, managers, and external stakeholders.

· Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment. You might be required to work in shifts in order to accommodate time zones.

Conclusion: As a Payroll Processing Specialist, you play a critical role in ensuring accurate and compliant payroll processing for employees across the United States and Worldwide. Your expertise in payroll laws, tax regulations, and software systems, combined with your commitment to accuracy and employee support, contribute to the overall success and efficiency of the payroll function within the organizatio