Studio Assistant (Part-time) - SING
Studio Assistant: Singapore
We are searching for a seriously organised Studio Assistant (on a part-time basis Tuesday - Thursday 8.30am-5.30pm) to support our Singapore teamand be the welcoming face of the agency.
- Do you have some studio/office/facilities management experience under your belt?
- Impeccable attention to detail?
- Great telephone manner and strong communication skills?
- Love the idea of working in a creative agency?
If this sounds like you, read on.
ABOUT US:
• 400+ strong global brand agency
• 100% independent
• 27 years young
• 8 studios around the world
Offering unrivalled creativity at global scale, Bulletproof is the world’s largest independent brand agency. Across eight studios, 400 liked-minded individuals create desire through disruption, delivering Growth, Standout and Fandom for our clients. Truly independent, we pride ourselves on shunning convention and getting sh*t done; above all, we march to the beat of our own drum.
As a business, we blur the lines between insight, innovation, strategy, design, digital, and environmental; all the while bringing our clients the very best of the best.
At Bulletproof we have three core beliefs:
WE BELIEVE GREAT IDEAS CHANGE THE WORLD
We believe in the power of creativity to influence human behaviour, affect change and pierce conventions.
WE BELIEVE PEOPLE MAKE THE DIFFERENCE
We celebrate human connectivity and culture, and believe diversity delivers richer, deeper thinking with an infectious energy.
WE BELIEVE NAÏVEity breeds brilliance
We believe remaining relentlessly curious and open to new possibilities leads to purer, more interesting and uncharted creative solutions.
ABOUT YOU:
The Studio Assistant provides essential support across all agency departments to ensure the smooth, efficient and productive operation of the Singapore studio.
FRONT OF HOUSE:
• General front of house duties, such as greeting visitors
• Receive, distribute and send all mail and deliveries
• Organise hospitality for clients and the senior team, including ordering lunches, setting up
boardrooms and serving refreshments
FACILITIES:
• Manage all office facilities and supplies
• Monitor cleaning services to ensure all tasks meet high standards
• Maintain a tidy, presentable studio environment at all times
• Coordinate maintenance and repairs, liaising with the landlord as needed
• Order stationery, water bottles, pantry items, and cleaning supplies
FINANCE AND ADMINISTRATION
• Send new vendor forms and set up on all internal systems
• Submit vendor invoices to finance for processing
• Issue and maintain supplier agreements and NDA’s
• Collate invoices and assist with credit card reconciliations
PEOPLE:
• Collaborate with People and IT teams to set up desks, access cards and equipment for new
employees, and manage returns when employees leave
• Conduct office inductions for new starters, including tours and health and safety briefings
• Maintain up-to-date health and safety procedures, including fire regulations and warden duties
• Send daily office attendance updates
• Assist People and IT teams with ad hoc requests as needed
TRAVEL:
• Organise travel bookings including flights, accommodation and taxis
• Understand upcoming travel schedules and secure cost-effective options
• Arrange currency, travel visas and vaccinations as necessary
• Create itineraries, update calendars and log travel arrangements
• Research and source new local amenities and restaurants
EVENTS:
• Assist in planning, coordinating, and executing office events in partnership with the Culture Club
• Support organisation of client functions and workshops
• Coordinate Tuesday morning meetings
Requirements
If you tick all of the boxes below, we could be a perfect match!
- Ability to multi-task effectively
- Proactive, flexible team player with well-developed interpersonal skills
- Excellent organisational, planning, and time management skills
- Exceptional attention to detail and problem-solving skills
- Discretion and confidentiality when handling sensitive information
- Customer service orientation with a professional and courteous manner
- Adaptability and initiative in a fast-paced, dynamic environment
- Experience or aptitude in event coordination and execution
- Experience in facilities management is a plus
- Proficient in Microsoft Office and Apple products, with the ability to learn other office systems and tools
- Demonstrated dependability, reliability, and ability to meet deadlines
In line with our three core beliefs, we’re looking for people that share our community spirit and are curious enough to question the status quo. Could this be you? If so, apply below!
Benefits
Competitive benefits package