Subcontract Administrator
Work Arrangement
This is an onsite position.
Job Overview
AEVEX Aerospace seeks an experienced detail-oriented Subcontract Administrator to support multiple business units in a dynamic and fast paced manufacturing environment. This role is a full time, on-site position. The Subcontract Administrator works with the AEVEX team of procurement professionals, in support of DoD programs, to assure compliance with applicable procedures, regulations and legal requirements including FAR/DFARs and International Traffic and Arms Regulations (ITAR). We are seeking a motivated self-starter who can work independently and as part of a team in a dynamic environment. Candidate must have knowledge of various contract types, knowledge and application of TINA and CAS, along with good verbal and written communication skills. Under limited supervision, the Subcontracts Administrator is responsible for activities that span the entire procurement cycle, including but not limited to: negotiation of non-disclosure agreements (NDAs) and teaming agreements, preparation of solicitation packages to subcontractors, evaluation of subcontractor proposals, price analysis, negotiation of terms and conditions, subcontract administration, issue resolution, and closeout activities.
Essential Functions
- Responsible for review and negotiate contracts with vendors and suppliers
- Responsible for Proposal support of multiple business units
- Responsible for source selection and finding suppliers and vendors that meet the goals of the company
- Accountable for establishing and maintaining procurement parameters in MRP system
- Responsible for supporting make v buy recommendations consistent with business make v buy strategy
- Responsible for developing sound, cost-effective strategies for the purchasing of goods and services used across business units
- Responsible for Maintaining relationships with suppliers while continually scouting for additional vendors
- Accountable for evaluating spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries
- Responsible for communicating with management regularly regarding the efficient flow of goods and services affecting production
- Assure compliance with applicable procedures, regulations and legal requirements including FAR/DFARS and International Traffic in Arms Regulations (ITAR).
- Negotiates NDA's and Teaming Agreements Terms and Conditions and Proposed Pricing
- Creates RFP solicitations in accordance with Government and AEVEX requirements, and ensure responses meet all TINA requirements.
- Evaluates supplier proposal responses and performs detailed proposal analyses, source selections.
- Analyze risks and identify risk mitigation.
- Acts as primary interface between subcontractors and the programs being supported for all subcontracts related issues, regularly interacts with program management, contracts, project control, finance, business development.
- Administers subcontracts of various types (FFP/Cost-type, etc.) and complexity, assuring compliance with AEVEX procurement procedures and contractual obligations for price, delivery, quality, and performance.
- Accountable for conducting cost analyses and setting benchmarks for improvement
- Responsible for working closely with the company legal department to make sure contracts and terms are favorable
- Ensure supply chain processes meet legal requirements and standards
- Interfaces with Supply Chain Staff, Production, Engineering, Quality, Logistics, Senior Level Management, Accounts Payable and Contracts - Is a key and integral member of Integrated Product Teams (IPT's)
- Perform other duties as required.
Standard Essential Functions
- Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
- Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
- Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.
Qualifications and Competencies
- Strong understanding of contract law, negotiation techniques, and risk management principles.
- Excellent written and verbal communication skills.
- Proficiency with contract management software and Microsoft Office Suite.
- Working knowledge of FAR/DFARS
- Working knowledge of Government Property Administration
- Working knowledge of Non Disclosure Agreement (NDA) applicability
- Proficiency in word processing, electronic spreadsheet, analysis techniques.
Education / Certifications
- Bachelor’s degree in business administration, contract management, supply chain management, or related field.
- Master's Degree Preferred
- A certificate in one or more of the following areas is desired:
- Certified Purchasing Manager (C.P.M.)
- Certified Supply Chain Professional (CSCP) designation
- Certified in Logistics, Transportation and Distribution (CLTD) program
- Certified in Production and Inventory Management (CPIM) program.
Experience
- 5 or more years of experience as a Subcontract Administrator in manufacturing environment.
- 3-5 years applicable experience in the DoD/Federal industry and/or in positions with equivalent experience.
- Experience with CPSR audits.
- Experience in Hybrid Commercial / FAR compliant environment a plus.
- Experience with enterprise resource planning programs can make a potential Supply Chain Manager more competitive.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:
Frequently required to sit, and to reach to use computers and other office equipment
For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.
Security Clearance
- Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
About AEVEX
AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.
Equal Employment Opportunity:
AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.