Temporary Operations & Logistics Support Assistant
ABOUT SOTHEBY'S
Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.
THE ROLE
The Temporary Operations & Logistics Support Assistant provides administrative and operational support to the operations & logistics team to ensure smooth exhibition and sales logistics. This is an entry-level role focused on accurate execution, coordination with vendors and internal teams, and supporting small-scale projects under manager guidance.
RESPONSIBILITIES
Administrative & Reporting
- Raise purchase orders and process vendor invoices accurately and promptly.
- Coordinate office and exhibition supplies; track costs and ensure timely delivery.
- Maintain departmental records, correspondence and cost logs.
- Update and maintain weekly/monthly KPI trackers and prepare simple operational reports.
Exhibitions & Logistics Support
- Support selected small-scale projects and cover exhibition arrangement tasks as assigned.
- Assist with exhibition and sale arrangements (scheduling, vendor coordination, materials handling).
- Act as a point of contact for non-property exhibition materials movement, overseeing basic storage/inventory records.
QUALIFICATIONS:
- Bachelor’s degree in Business Administration, Logistics, Project Management or related field preferred but not essential.
- Proven work experience in office management, logistics coordination, or similar administrative roles.
- Strong organizational and multitasking skills with attention to detail.
- Proficiency in Microsoft Office Suite, Google Sheets, Excel formula nd SAP.
- Display a positive attitude and adhere to Sotheby's Service Standards.
- Excellent communication and interpersonal skills.
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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.