Administrative Coordinator
About SafeLease
At SafeLease, we're rethinking how P&C insurance is sold in an age of technological change. We believe the industry's biggest inefficiencies aren't technical problems — they're structural ones. And we're building the team to tackle them.
SafeLease is a profitable insurance business that designs, underwrites, and distributes specialty coverage for commercial property owners and their tenants. Most insurance companies either distribute products or bear the risk — we do both. We back our policies with our own capital, which means we control the full stack: product design, tech, and the speed at which we move. That end-to-end ownership lets us offer customers real flexibility, saving time and money for more than 4,000 properties insured for billions in value nationwide.
We're a team of 70, growing over 100% annually, and we've done it without sacrificing profitability or culture. Here, you'll get high discretion and a wide aperture of problems to solve. We embrace the newest technologies, move fast together, and operate with the intensity of a small company where every person's work is visible. If you're looking for a place to sharpen your craft alongside people who take their work seriously, you'll fit right in.
Position Overview
We are looking for an Administrative Coordinator for our dynamic Founder-CEO, who runs several high-performing, scaling companies in finance and real estate. Our Founder-CEO is seeking an Administrative Coordinator to ensure his day-to-day runs smoothly. The Administrative Coordinator will work on matters at SafeLease but also assist with day-to-day administrative matters for the Founder-CEO's private investment fund. This will be a part-time in-office role reporting to our Founder-CEO in Austin, Texas. The possibility for full-time conversion is a possibility based on fit, company need, and performance in the role.
About the role
This is an exciting opportunity for an early career individual who thrives in a fast paced start-up environment. We are open to someone without a lot of experience - as long as you are hard-working, attentive to detail, and have thick skin for whatever challenges may come your way. The ideal candidate exercises good judgment under pressure, demonstrates a high EQ, and has exceptional written and verbal communication, problem-solving, and organizational skills. The Administrative Assistant must be able to work on confidential matters with the utmost discretion.
Your day-to-day:
Executive Support:
Managing the CEO's calendar, scheduling meetings and appointments
Booking domestic and occasional international travel
Processing expense reports and assisting with administrative tasks
Screening and prioritizing emails and correspondence
Handling confidential information with discretion
Acting as a liaison between the CEO and team members, customers, or external contacts
Office Operations & Coordination:
Maintaining office supplies and coordinating with vendors
Managing office logistics, including mail, deliveries, and facility needs
Organizing team events, meetings, and office activities
Serving as the first point of contact for visitors and guests
Supporting onboarding for new team members (workspace setup, equipment, etc.)
Keeping the office organized, functional, and welcoming
What you'll need to bring to the job:
1–3 years of administrative, office support, or customer-facing experience
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
A proactive, can-do attitude and willingness to learn
Ability to handle multiple tasks and shift priorities as needed
Professional demeanor and good judgment
Comfort working in a dynamic, fast-moving startup environment
Bachelor's degree preferred but not required
Why SafeLease?
The tech: Our prospects convert fast because we’re solving real problems and delivering serious value to commercial real estate owners.
The team: We’re a team of seasoned pros and sharp operators who know how to move fast and build smart. High standards, low ego.
The stability: We’re well-funded, growing fast, and we make sure our team shares in that success with competitive pay and equity.
The employee experience: We also offer unlimited PTO, full health benefits, flexible work setups, and the kind of culture where people want to show up to do their best work.
If you don't have all the qualifications listed, don't worry! We understand everyone's career path is unique and still encourage you to apply if you feel this role is aligned with your career trajectory.
Employment at SafeLease is contingent upon a satisfactory verification of a general and criminal background check.