General Affairs - Administrator (UAE National)
General Characteristics (Job Summary)
- Active role of general affair at site in Engineering & Construction project
- Act as an integral part in overall administrative support in the site operation team for Engineering and Construction projects.
Roles and Responsibilities
- Coordinate with the Subcontractor / Vendors for Camp & Catering, Rental Vehicles, Office Supplies, Fuel Supplies, Security Services, Air ticket agencies, Medical Facility at Site and Medical Insurance services for employees working at site.
- Initiate and coordinate procurement payment process for office Materials, Furniture and fixtures as per Site Requirements and MPR.
- Daily supervision and maintenance of Site offices and utility supplies management.
- Schedule appointments and coordinates requirements of Site Management / Dept. Manager with the external intelligence networks including government bodies, Hospital, Hotels, Transportation and Logistics providers etc.
- Actively coordinate the employee relations and employee engagement programs.
- Assist Site Management in Government relation activities and related concerns at Site.
- Procurement and Management of SAP and NON SAP Assets.
- Vendor Management
- Contract / Purchase Order.
- Prepare expense reports
- Gets essential permission or certification for foreigner staff / worker to reside the country at site, including being issued a visa
- Recruiting, training administrative staff
- Purchase office equipment and fixtures
- Preparation of expense reports
- Perform general administrative duties that may include handling confidential matters, maintaining personnel records, monitoring and preparing time sheets, monitoring costs charged to the department/project, preparing expense vouchers, making appropriate travel arrangements, and coordinating meetings.
- Schedule appointments and coordinate the department or manager interface with other company organizations, clients, and external groups
- Established and maintain department and/or project files
- Research and abstract information and supporting data in preparation for meetings, work projects, reports and presentations
- Order and maintain supplies and equipment for department plans, directs organizes and controls the overall daily General Affairs activities at Site.
Qualifications
Experience
- In the Gas / Petrochemical EPC Plant field preferred.
- Experience of establish GA policy and procedure
- Clerical experience gained at project site within the Oil and Gas industry or Petrochemical industry is preferred
- Experience gained in overall Administration by working as HR ,GA & ERO at various projects.
- Experience working in Standalone and JV project sites.
Knowledge
- Hard working and collaborative attitude
- Positive, proactive, independent, transparent, process oriented mind
- Provide the proper communication relates to employees remuneration ensuring the Company's reward principle and philosophy
- Support Field Admin. Manager to develop and implement HR policies and procedures in accordance with the corporate reward philosophy
- Excellence in Microsoft Word, Excel, PowerPoint
- Knowledge in Visa requirements and processing, Embassy Procedures, Civil ID and Medical documents Processing ,Company Registration and Special Permit approvals from Government.
- Knowledge in Government relation activities to support PRO.
- Adequate knowledge in procurement process ,market pricing & availability of materials (stationary)
- Knowledge in airline ticketing, travel insurances with cost effectiveness to the company.
- Knowledge in preparation, analyzing Subcontractor/ Vendor Service Agreements by anticipation the issues that may arise in future in terms of services or claims.
- Knowledge in medical insurance claims, Expertise in negotiation with Medical Services and Medical Insurance procedures.
Competencies
- Work Management
- Cost Management
- Communication
- System knowledge
- Document Control
- Coordination
- Compliance
- Incident/accident action (Report) and Risk Management
- Sharing Experience Asset
- Reporting
Additional Information
Our benefits include: Flight Tickets
Samsung E&A follows fair and merit-based recruitment practices. We do not charge any fees during the recruitment process.