Information Governance Administrator
This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.
Location - Mitchell Way, Portsmouth & St Marys Hospital, Isle of Wight
Band: 3 Salary £24,937 - £26,598 per annum
Hours: Full Time 37.5 per week and Part-Time hours available (part-time hours to be agreed locally)
Contract Type: Substantive
Do you enjoy a challenge? Do you have a keen eye for detail with strong administration skills? Do you want to play a key role in the provision of health records and information? If so, we are seeking enthusiastic and highly motivated individuals to join our expanding Information Governance Team.
Your role will be to ensure both Trusts meet their legal and regulatory obligations associated with information governance and to ensure that there are robust arrangements in place to continue to be well led organisations. This includes assurance and escalation as necessary.
Key Responsibilities
- To provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines.
- You will be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly.
- You will be responsible for the processing of subject access requests and if required escalating queries or potential breaches in timescales.
- You will be responsible for the day to day recording of Subject Access Requests, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation.
- You will be responsible for liaising with clinical services to ensure that relevant exemptions are applied correctly
- You will be responsible for reviewing records and applying the Third Party Exemptions within the Data Protection legislation
For further information please refer to the enclosed Job Description
Please note, previous applicants need not apply.
Qualifications
Qualifications
Essential
- G.C.S.E (or equivalent) grade 4 or above in English and Maths.
- NVQ Level 3 (or equivalent
Experience
Essential
- Practical experience of Microsoft Office applications e.g. Word, Excel, etc.
- Excellent verbal, telephone, and written communication skills
- Effective general administration duties
Additional Information
The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.
Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview
We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.