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The People Coordinator role at Tri is an on-site position located in Los Altos, CA.

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People Coordinator

TriLos Altos, CA7h ago

At Toyota Research Institute (TRI), we’re on a mission to improve the quality of human life. We’re developing new tools and capabilities to amplify the human experience. To lead this transformative shift in mobility, we’ve built a world-class team advancing the state of the art in AI, robotics, driving, and material sciences.

The Team

The People team at TRI plays a critical role in supporting this mission. We partner across the organization to ensure that our people programs enable innovation, inclusion, and impact. We're a collaborative, curious, and values-driven group that’s passionate about making TRI an exceptional place to work.

As a People Coordinator, you will support our mission-driven, research-oriented organization. This role plays a key role in supporting the day-to-day operations of the People Team. This position ensures HR processes are executed accurately and on time across onboarding, offboarding, compliance documentation, and employee record management. Working closely with managers and cross-functional partners, the People Coordinator helps maintain organized systems, supports a positive employee experience, and ensures established People Operations processes run smoothly and efficiently.

This role reports to the Manager, People Operations.

Responsibilities

Maintain accurate and audit-ready employee records and HR documentation across all systems (including HRIS), ensuring compliance with I-9, immigration, and recordkeeping requirements.

Support compliance initiatives, including labor law postings, policy updates, audits, reporting, and coordination with Facilities to meet regulatory standards at HQ and Cambridge.

Manage end-to-end onboarding for employees, including orientation coordination, I-9 verification, system setup, and benefits enrollment.

Oversee contractor, intern, and research fellow lifecycle processes, including onboarding, offboarding, end-date monitoring, renewals, and compliant documentation.

Coordinate operational logistics such as IT and Facilities support requests, meeting and event setup, lease-car arrangements, and physical mail distribution.

Maintain shared HR resources, guides, documentation libraries, and the organizational chart to ensure accuracy and accessibility.

Support employee engagement initiatives, company events, open enrollment, and wellness programs while responding to employee inquiries via HR communication channels.

Partner with Payroll to ensure timely processing by following up on outstanding timesheets and related documentation.

Contribute to cross-functional and ad hoc People Team projects as needed.

Qualifications

Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent experience.

1–3 years of experience providing HR administrative support.

Strong organizational skills with exceptional attention to detail.

Excellent written and verbal communication skills.

Working knowledge of Google Workspace and Microsoft Office.

Ability to handle sensitive information with professionalism and maintain confidentiality.

Proven ability to manage multiple tasks with accuracy and efficiency.

Bonus Qualifications

Experience navigating and utilizing Workday systems is a plus.

Knowledge of background check review processes and employment screening procedures.

The pay range for this position at commencement of employment is expected to be between $27.12 and $37.28/hour for California-based roles. Base pay offered will depend on multiple individualized factors, including, but not limited to, a candidate's experience, skills, job-related knowledge, and market location. TRI offers a generous benefits package including medical, dental, and vision insurance, 401(k) eligibility, paid time off benefits (including vacation, sick time, and parental leave), and an annual cash bonus structure. Additional details regarding these benefit plans will be provided if an employee receives an offer of employment.

Please reference this Candidate Privacy Notice to inform you of the categories of personal information that we collect from individuals who inquire about and/or apply to work for Toyota Research Institute, Inc. or its subsidiaries, including Toyota A.I. Ventures GP, L.P., and the purposes for which we use such personal information.

TRI is fueled by a diverse and inclusive community of people with unique backgrounds, education and life experiences. We are dedicated to fostering an innovative and collaborative environment by living the values that are an essential part of our culture. We believe diversity makes us stronger and are proud to provide Equal Employment Opportunity for all, without regard to an applicant’s race, color, creed, gender, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, medical condition, religion, marital status, genetic information, veteran status, or any other status protected under federal, state or local laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.

People Coordinator

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