Personal Assistant to the CEO - Dubai
YOUR MISSION 🚀
🎯 Your mission is to allow David to devote maximum time to his core area of expertise by taking care of a broad range of administrative tasks, travel arrangements and day-to-day errands.
1 | SUPPORT THE CEO ON HIS DAY-TO-DAY
As a Personal Assistant to the CEO, your primary mission is to provide top-notch support to the CEO to ensure they can focus on their core responsibilities and drive the company forward. 🚀
In order to do that, you will:
Manage the CEO's schedule, including scheduling meetings, appointments, subscriptions, and travel arrangements.
Manage personal affairs: remind the CEO of important dates, manage personal calendar, plan family events, send birthday cards / gifts, arrange personal calls.
Assist in preparing and editing documents, presentations, and reports as required by the CEO.
Handle online orders, product return, and service issues.
Take care of paying bills.
Handle any personal errands: grocery shopping, meal preparation, household repair.
Maintain the highest level of confidentiality and discretion at all times.
2 | PROACTIVELY MANAGE ADMINISTRATIVE TASKS
The CEO is responsible for many critical tasks that require their attention, and as the Personal Assistant, it is your mission to ensure these tasks are managed proactively, efficiently, and effectively. 🤩
In order to do that, you:
Organize and maintain accurate and up-to-date records and files for the CEO, including contracts, legal documents, and other critical information.
Help find the best external vendors and negotiate tirelessly to ensure the CEO has the resources and support they need to be successful.
Copy, scan, and fax documents.
Take notes during meetings.
Clean the CEO’s office and refill items when necessary.
Organize and manage your filing system, both paper-based and scanned e-files (Google Drive & Notion).
3 | IMPROVE PROCESSES AND ENHANCE THE CEO'S PRODUCTIVITY
As a growing company, we are always looking for ways to improve processes and enhance productivity, and as the Personal Assistant to the CEO, you will be a key player in this effort. 📈
In order to do that, you will:
Constantly assess the CEO's daily tasks and identify areas where processes can be streamlined, and efficiency can be enhanced.
Propose new tools or processes to help the CEO stay organized and productive.
Research and provide recommendations on best practices for personal assistants to enhance the CEO's effectiveness.
Maintain a positive and proactive attitude to support the CEO in achieving their goals.
4 | OTHER COOL PROJECTS
As our company continues to grow, there will be many exciting projects and initiatives that will require your support and expertise. 💪
In order to do that, we might work together on:
Supporting the organization of company events and initiatives.
Supporting the CEO in public speaking engagements and interviews.
Assisting with special projects and initiatives as assigned by the CEO.
And a lot more!
DO YOU RECOGNIZE YOURSELF? 😍
If you dream of a life that feels more like an adventure with its twists and turns and challenges rather than a mapped out and stable life, then this job is for you.
Must have
Strong sense of service: You love to make life easier for others.
Drive: You work hard because you love it, you own things and get them done.
Problem Solver: You love to execute and to make things happen, adapting your approach (influence, aggressiveness, smiling attitude, research…).
Thrive in chaos: You anticipate needs, don’t need to be told what to do, are flexible and able to quickly react to last-minute changes.
Digital savvy: We are quite obsessed with new digital tools.
Growth over Ego: You are eager to learn, and receive hard feedback to grow. You let others speak and seek to understand their viewpoints.
Attention to detail: You always seek excellence in everything you do.
Project management skills: Multi-tasking and prioritizing are your middle names.
Experience in a fast pace environment.
Professional discretion: You make it a priority to respect confidentiality.
Fluent in English (you can handle a conversation on specific details with English-speaking colleagues): Our chosen language for written communication is English. Currently, 10% of the team are not French speakers, and that percentage will continue to grow!
❌ THIS JOB MIGHT NOT BE FOR YOU IF…
You don’t like to be challenged and grow in your job
You don’t usually try to improve the processes in place: if they are here, there is a reason
You like to have very specific tasks assigned to you that won’t evolve in the course of a year
You like to be told what to do or how to do something on a daily basis
None of the following reflects your personal interests: personal development / coaching / professional growth / education / edtech / teaching / edutainment / impact startups
Your only driver is joining a full-remote company or getting a visa to work in Dubaï: yes, our company culture is cool, but we want people to care about our mission, products, and their job
❤️ JOIN US IF YOU CRAVE
1 - Growth & Ambition 🚀
🏅 Being surrounded by A-players who strive to perform whilst being in a good mood
🏋️♀️ No more bosses, but ongoing conversations to support your growth
⚡️ Being part of an ambitious company with a lot of growth opportunities
2 - Impact & Meaning 🔥
🦄 Playing a crucial role in the development of a company whose content and products are enjoyed by millions of people
🤩 Waking up in the morning knowing you are making a difference: we receive messages every day from clients who have successfully lost weight, quit smoking, reach a mile stone in their business, built better relationships, and made positive changes in their lives.
As Yannick, our community manager, says:
“To make a long story short, Paradox is a growth adventure on steroids, an adventure where you grow personally, whilst helping others do the same.”
But that’s not all, we believe that driven people deserve…
3 - Freedom & Well Being 🗽☀️
😎 A company culture based on autonomy & accountability
💻 Macbook: to be the most efficient in your work
WHO WE ARE
We believe self-help is broken.
Most learning platforms fail : generic theories, short-term motivation, little real change.
At Paradox, we believe people deserve more
They deserve a system that knows them, one that adapts, challenges, and grows with them through AI personalization, lean experimentation, and deep psychological understanding.
Personal development shouldn’t just make you feel motivated for a day, it should change how you think, create and live.
OUR VISION
At Paradox, we want to re-invent how people grow.
We do not build another course or coaching app but the Operating System for Greatness.
Founded by David Laroche, followed by over 2M+ people and known for his interviews with icons like Tony Parker, Mike Horn, Richard Branson, and Gad Elmaleh, Paradox aims to build something that will live beyond any individual (including its founder), for decades to come.
Our ambition is to compete with players like Mindvalley but with a sharper vision, grounded protocols for achievers, people who want more for their life, refusing mediocrity.
To do that, we bring together designers, tech, coaches, and filmmakers to create learning experiences that are cinematic, precise, and effective.
We move fast, aim high, and hold ourselves to the standards of Apple, Spotify, and MasterClass. No fluff, focused on meaningful impact.
While others hide their numbers, we want to let our results speak loudly for us.
Get obsessed with transforming our clients’ lives and let those transformations be our marketing.
And that's where you come in.
📃 HOW TO APPLY?
We’re your dream company?
Click on "Apply for this position" and fill out a short questionnaire (7 to 8 minutes) to tell us more about yourself and send us your CV!
Recruitment process
📃 A 6 to 8 minutes application survey.
📞⚡️ A 15-30 minutes video call with Timy to assess the fit between the position, the company, and your own career path (via Zoom).
💻 A video-call focused on your career (via Zoom).
📞🌟 A culture-fit video call (via Zoom).
💻 A last video-call with David, our CEO and future manager, to discover and get to know oneself (via Zoom).
💼 Reference calls to get in-depth insights about how you work in different environments, make your onboarding easier, and give everybody on the team the insurance to be surrounded by A-Players.
🤗 Welcome aboard!
About our recruitment process
Our recruitment process is tailored to do our best to avoid that you or us realize that we’re not a perfect fit in two or six months. It might seem long, but every step serves a purpose and will allow us to get to know you better as much as it’ll help you understand more where you’ll be stepping in.
We also want you to have time to ask all of your questions regarding your job description, the long-term vision of your team and the company, our values, with the relevant interlocutor in front of you.
How to nail your Paradox application?
✅ Tailor your CV & application to our specific job description and company. If we feel like you don’t care now, how could we think that you’d care once on the job?
✅ Complete the different steps of the application process in a timely manner, to ensure you don’t miss out on this opportunity!
✅ Help us organize calls with your previous managers (or colleagues and/or clients depending on context and positions) at the end of the recruitment process.
❌ Incomplete applications will not be considered.
❌ If you are not comfortable with organizing reference calls, do not apply.