Registrar for MiaPrep Online High School (MOHS)
Location: 100% remote within the U.S. (any U.S. time zone)
Classification: Full-time, non-exempt employee
Salary: $21.28 - $29.90 per hour
Welcome to Miaplaza!
Our vision is to elevate online learning by applying the most successful approaches in virtual education to create an accessible and inclusive homeschool curriculum platform where all students can be successful! MiaPrep Online High School (MOHS) is our online high school for students grades 7-12. Formed in 2022 and accredited in 2023, we've grown from 80 students our first year to over 730 in 2025! Miaplaza's leadership aims to continue this high-growth trajectory, with a goal of serving thousands of students in the next 5-10 years! 🚀
The Registrar oversees academic records, enrollment processing, and scheduling execution at MOHS, ensuring accuracy, consistency, and compliance across the student lifecycle. This role serves as the system owner of student academic records and enrollment status, managing transcripts, transfer credits, enrollment documentation, and schedule implementation to maintain data integrity and operational efficiency.
Reporting to the Counseling Manager, the Registrar partners closely with Academic Counselors, and administrative teams to support timely enrollment setup, accurate record maintenance, and effective scheduling execution. Through strong documentation practices and process oversight, the Registrar centralizes critical registrar functions, enabling counselors to focus on student-facing services while supporting a seamless experience for MOHS families.
As a growing and evolving school, MOHS values a Registrar who takes initiative, contributes ideas, and actively strengthens systems and processes as enrollment scales. The Registrar is encouraged to identify workflow improvements, refine SOPs, and collaborate cross-functionally to enhance data integrity, efficiency, and the overall enrollment and records experience for students and families.
A Day in the Role:
Academic Records & Transcripts
Collect, review, and process incoming transcripts and academic records
Enter and verify transfer credits in accordance with school policies
Maintain accurate, up-to-date student academic records in all systems
Ensure consistency and accuracy across transcripts, SAPs, and learning paths
Process transcript requests and official academic documentation
Enrollment Processing & Status Management
Process academic enrollment documentation for accepted students
Verify receipt and completeness of required academic records for enrollment
Track and maintain accurate enrollment status (enrolled, pending, withdrawn, transferred, graduated)
Coordinate with administrative teams to ensure timely enrollment setup
Process withdrawals, transfers, pauses and re-enrollments in accordance with policies
Scheduling & Systems Setup
Set-up new student schedules based on counselor-defined academic plans in Learning Path
Process course finalizations according to SOP
Manage Google Classroom setup and adjustments
Excuse Checkpoints in Google Classroom as directed by Academic Counselors
Execute schedule changes and corrections as directed by Academic Counselors
Compliance & Documentation Support
Flag IEPs, 504s, and other required documentation for counselor review
Ensure student records meet compliance and documentation requirements
Support graduation audits and eligibility documentation
Maintain clear records to support internal reviews and reporting
Communication & Coordination
Communicate with families regarding enrollment status, missing records, transcript requests, and scheduling logistics
Serve as the primary point of contact for student academic enrollment related inquiries
Collaborate closely with Academic Counselors on complex or non-routine cases
Maintain clear documentation and handoff processes between teams
Process Improvement & Data Integrity
Apply consistent registrar practices across all student records
Support the development and maintenance of registrar SOPs
Identify workflow inefficiencies and recommend process improvements
Ensure data integrity across systems to support reporting and decision-making
Schedule
The MOHS Registrar is expected to have 40 hours of availability each week on a year-round basis.
Availability during school hours, Monday through Friday between 8 am and 4 pm in a U.S. timezone (ET, CT, MT, or PT) is required.
Requirements
2+ years of experience in school-based registrar work, administrative operations, enrollment coordination, or records management
Demonstrated experience processing academic records and/or transcripts
Experience working in a Student Information System (SIS) or similarly data-heavy environment
High level of accuracy and attention to detail in documentation and data entry
Experience managing confidential student information in compliance with FERPA or similar standards
Ability to follow established policies and SOPs with consistency
Willingness to support administrative tasks, lead a club, or assist with coverage during busy periods
Strong organizational skills and ability to manage multiple workflow queues simultaneously
Clear, professional written and verbal communication skills
Ability to work independently in a fast-paced, remote environment
Tech-savvy and comfortable navigating multiple platforms (SIS, Google Workspace, LMS, spreadsheets, CRM tools)
The ideal candidate brings:
Direct experience as a high school Registrar
Strong understanding of high school credit systems, graduation requirements, and transfer credit evaluation
Familiarity with homeschool communities
Experience standardizing or improving operational workflows or SOPs
Demonstrated success reducing errors or improving data integrity across systems
Experience coordinating cross-functionally with counselors, enrollment teams, and administrative staff
Proven ability to manage high-volume enrollment periods without sacrificing accuracy
Comfort working in evolving systems and refining processes as an organization scales
Demonstrated ownership of a process end-to-end
Strong judgment in knowing when to escalate vs. execute independently
Receptive to feedback, collaborative, and adaptable
Mission-aligned and motivated by supporting student success
Proficiency in Google Suite and/or Airtable
Compensation & Benefits
The expected starting pay range is $21.28 - $29.90 per hour. The Registrar at MiaPrep Online High School works an average of 40 hours per week. When working year-round, this can equate to an annual pay range of $44,260 - $62,190.
Miaplaza’s compensation philosophy ensures equity and competitiveness while considering the regional differences in living and labor costs. Specific rates will be provided during the hiring process and are aligned with market data and internal equity.
Compensation is evaluated twice per year, based on performance.
Full-time employees are eligible for health, dental, and vision insurance, inclusive of specialty care options like fertility benefits, mental health services, and chiropractic care, FSA, HSA, and more.
All employees are eligible for a 401(k) retirement plan with employer match.
PTO is all-purpose time off, and combines traditional vacation and paid sick leave plans into one flexible, inclusive policy. Eligible employees can use PTO for all kinds of absences including: vacation, holidays, illness, injury, family leave, and other personal business. Full-time employees receive 16 hours of floating holiday PTO per quarter and accumulate additional PTO at the rate of 1 hour per every 15 hours worked. Annually, this amounts to approximately 138 hours per year or 17 eight-hour days on average.
Parental leave and other perks and benefits are also available.
We invite your family and friends to join our journey! All employees receive free site memberships and discounted MOHS tuition for the children in their household, plus two additional memberships for other children in their lives.
➡️ You can hear our CEO, Johannes Ziegler, discuss our company’s values and future here!
➡️ Learn more by visiting our careers page!
Ready to apply?
Join our team at Miaplaza! Start by submitting your application and resume. Our hiring process involves an assessment, followed by two or more interviews and a role-specific assignment.
We're building an inclusive workplace where everyone belongs. As an equal-opportunity employer and E-Verify participant, we welcome candidates from all backgrounds and experiences. We consider all qualified applicants regardless of race, color, religion, sex, orientation, gender identity, national origin, disability, veteran status, age, or arrest/conviction records in accordance with applicable laws.
Need accommodations during the application process? Simply let us know before your assessment. We'll work with you to provide any necessary adjustments, including alternate versions of the assessment or assignment based on your needs.
Links:
🎒 Miacademy: https://parents.miacademy.co/
🍨 Always Icecream: https://parents.always-icecream.com/
🐉 Clever Dragons: https://parents.clever-dragons.com/
📚 MiaPrep: https://parents.miaprep.com/
🏫 MiaPrep Online High School: https://miaprep.com/online-school/
▶️ Hear our CEO, Johannes Ziegler, discuss our company: https://www.youtube.com/watch?v=bevhXe0gG2A
🖥️ Careers page: https://careers.miaplaza.com/
Individuals only, no recruitment agencies.