Retail Operations Coordinator

Kia ora.  We’re Foodies.  You know New World, PAK’nSAVE and Four Square right?  That’s us!  With 300+ stores and over 24,000 Foodies across Te Ika-a-Maui, our North Island Co-op has the privilege of helping New Zealanders get more out of life.  Locally owned, we reflect the communities we serve, and we celebrate our people - our taonga, every day for being uniquely them.

Our Retail Operations and Transformation team maintain a strong focus on SAP support, in-store operations, and checkouts across all three retail banners.  Monitoring a range of important metrics, the team are also involved in new store openings, ownership changes, and various business initiatives.

We’ll be extending our SAP deployment to 102 4Square stores to drive greater efficiency, automation, and consistency across operations, while continuing to support a tailored customer experience.

As the Project Coordinator, you’ll coordinate and track key activities, manage project documentation, and support the delivery of deployment milestones alongside internal teams, outsourced partners, and store teams.  This is a hands-on, detail-focused role that ensures the operational side of deployment runs efficiently and you'll be central to helping the team stay organised and informed while contributing to the smooth delivery of change across the network.  This role is fixed term til November 2026.

Some of what you’ll be responsible is:

·       Coordinating project timelines, logistics, and communications for SAP deployment into 4SQ stores.

·       Managing project trackers, deployment schedules, and task lists to ensure visibility and timely completion of deliverables.

·       Supporting the preparation and distribution of documentation, including training materials, store readiness templates, and meeting packs.

·       Organising deployment-related meetings—preparing agendas, taking minutes, and following up on actions.

·       Acting as a liaison between the deployment team, store personnel, and external partners to ensure aligned communication and expectations.

We’re committed to providing awesome experiences for our people, including offering a range of benefits:

·       Free carparking, we’ve got over 1,000 carparks including EV plugs

·       Onsite café with subsidised meals, mini mart, 5% discount at our retail stores

·       Flexible working options, a day off on your birthday

·       Inhouse learning and development courses, flu vaccinations, and social network groups (we call them Tribes)

You’ll be an experienced Project Coordinator or have robust experience in a similar administrative/project support role.  As someone who has proven organisational and time management skills, you’ll have the ability to juggle multiple moving parts across different stakeholders.

You’ll also have:

·       Proficiency in Microsoft Office tools, particularly Excel, Outlook, and SharePoint

·       Strong skills in reporting and data tracking, including experience with Power BI or similar business intelligence tools.

·       Excellent written and verbal communication skills, with a clear and professional style.

·       High attention to detail and a process-driven approach to managing tasks.

·       Strong interpersonal skills and the ability to build effective working relationships across store teams, internal departments, and outsourced partners.

We’re interested in your diverse experiences, your strengths and how adaptable you are to learn and grow.  If you don't meet every requirement, but feel this role could be for you, we’d still love to hear from you!

We’re proud to have a focus on Diversity & Inclusion here at Foodies and welcome courageous behaviour, encourage togetherness, inspire our people to be their best selves in our Foodies whānau.

We encourage you to apply with all your awesomeness and welcome your diverse background, including any disability, additional health and mental health needs, and/or neurodiversity.

If you require accessibility support to ensure you can fairly access our recruitment process, please reach out to Recruitment.Foodstuffs@foodstuffs.co.nz. Accommodations could include, interview location, sign language interpreter, assistive technology.