Senior Payroll - HRMS Team Leader

Take ownership of Payroll and HRMS operations in an established Energy group in Athens.

This is your chance to lead critical processes, influence HR technology strategy, and shape operational excellence, all within a collaborative environment that values precision, compliance, and innovation.

Our partner, a well-established group of companies in the Energy sector in Athens, is seeking a dedicated and detail-oriented professional to lead a team of payroll and SCAN HRMS specialists.

This senior role combines operational excellence and tactical oversight, ensuring both accuracy and efficiency across all workforce management processes.

Mission:

Lead the end-to-end payroll and HRMS operations for major parts of the organization, ensuring accurate, timely, and compliant payroll processing while overseeing SCAN HRMS systems. Act as a strategic partner to HRBPs and Finance, providing insights, reporting, and continuous improvement of payroll, attendance, and workforce management processes.

Key Responsibilities

• HRMS Governance: Serve as the senior owner of SCAN HRMS / Time & Attendance systems, overseeing workflows, validation, integrations with payroll, and system optimization.
• Payroll Leadership: Full ownership of payroll processing, including salaries, benefits, deductions, statutory contributions, bonuses, and adjustments, ensuring compliance with Greek labour law.
• Stakeholder Partnership: Collaborate with HR, Finance, IT, and department managers to align HRMS functionality with business needs.
• Compliance & Audit: Ensure adherence to all legal, tax, and social security requirements, supporting audits and regulatory reporting.
• Team Management: Lead and mentor HRMS specialists, providing guidance, escalation resolution, and process standardization.
• Reporting & Analytics: Generate accurate reports, dashboards, and management insights for HR, Finance, and leadership.
• Process Improvement: Identify gaps, implement best practices, automate routine tasks, and continuously enhance HRMS and payroll operations.
• Personnel administrator: Monitor atendance, leave entitlements, shift changes,overtime, bonuses and guide the departmental heads and HRMS specialists on descripancies with accuracy and timeliness

Requirements

Must Have

• Proven trackrecord in payroll management and HRMS administration in large scale, shift working organisations.
• Advanced knowledge of SCAN HRMS (or equivalent timer systems) and payroll systems.
• Strong command of Greek labour law, payroll compliance, social security, and benefits administration.
• Degree in Maths, Accounting, Economics, Business Administration, or HR-related fields.
• Strong Excel / reporting / HR analytics skills;

Nice to Have

• SCAN HRMS Experience
• ERP or payroll software experience preferred.
• Experience in running an industrial organisation is prefered.
• Project and People Management Experience.

Skills

• Excellent analytical skills, attention to detail, and data-driven decision-making.
• Experience in leading teams or managing HR/payroll specialists.
• Strong ownership and organizational skills.
• Clear communication and confidentiality.
• Ability to manage deadlines and operate under pressure.

Benefits

• Strong Com & Ben package
• Career growth within a reputable organization.
• Stable and structured environment.

ABOUT US:

Founded in 2018, HumanI is an Executive Search firm, satisfying the needs of organizations for C-level, Senior and Middle positions, or specialised projects in the Engineering and Software functions. In parallel, through our partnerships we support HR Digital Transformation initiatives and build data analytics to facilitate informed decision making. Our competitive advantage stems from the collaboration of diversified people with backgrounds in HR, Psychology, Coaching, IT and Finance.

Our brand “HumanI”, stands for Human Intelligence, encompassing our belief that no matter how multifaceted, digitally advanced or artificially intelligent a system may seem, it will always be a creation of 𝗛𝘂𝗺𝗮𝗻𝘀. This human aspect and ethical part of our work makes us unique in what we do. Ethical Headhunting; treating our candidates as our true clients, investing time and effort, consulting them on their careers. Supporting our companies as genuine strategic partners, investing in understanding their own internal needs and market trends.

Each person is 𝗨𝗡𝗜𝗤𝗨𝗘 to us. After all, talent resides in deviations; embracing it, is the only way forward.

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