Medical Office Manager / Executive Assistant

About the Role:
Staffing for Doctors is looking for an experienced Medical Office Manager / Executive Assistant to oversee our clinic's operations while providing executive support to the leadership team. In this multifaceted role, you will be responsible for managing office functions, coordinating administrative tasks, and ensuring compliance within a fast-paced medical environment. Your expertise in both office management and executive assistance will enhance operational effectiveness and improve patient experiences.

Responsibilities

• Oversee daily operations of the medical office, including staff supervision and workflow management.
• Provide executive assistance to senior management, including calendar scheduling, meeting coordination, and correspondence management.
• Manage patient scheduling, intake procedures, and billing processes to ensure smooth operations.
• Ensure compliance with healthcare regulations and maintain accurate medical records.
• Coordinate staff training and development programs to enhance team performance.
• Prepare and manage budgets, financial reporting, and inventory of medical supplies.
• Act as a liaison between medical staff, patients, and external stakeholders.

Requirements

• Proven experience as a medical office manager, executive assistant, or in a similar administrative role within healthcare.
• Strong understanding of medical office operations, regulations, and best practices.
• Exceptional organizational skills with the ability to manage multiple responsibilities and prioritize tasks effectively.
• Excellent communication and interpersonal skills to work collaboratively with staff, patients, and executives.
• Proficient in Microsoft Office Suite, electronic health record (EHR) systems, and practice management software.
• Detail-oriented with a focus on maintaining confidentiality and accuracy in records.
• Strong leadership skills with the ability to motivate and enhance team performance.
• Knowledge of billing and coding procedures is advantageous.

Benefits

Work From Home Perks

Cost Savings

• No commuting expenses (fuel, transport, parking).
• Savings on meals, work attire, and daily expenses.

Time Savings

• Eliminates long commutes, freeing up hours each week.
• More time for family, rest, or personal development.

Customized Work Environment

• Ability to set up a workspace that suits individual needs.
• Increased comfort, leading to higher job satisfaction.