Town Recorder

The Town of Farragut has a reputation for high standards, and this applies to our workforce as well as our vision for the community. We thrive on professionalism and integrity, and genuinely enjoy serving the community. The Town is seeking applicants for a full time Town Recorder.

Regular work schedule is Monday-Friday and is in office. The position does require evening attendance at Town meetings.

The rate of pay starts at $61,901 and is salary exempt.

The Town offers a competitive benefit package that includes:

• 90% Town paid health coverage for employee and up to family plan, including a wellness program and multiple EAP plans.
• 100% Town paid Dental, Vision, Life Insurance and LTD
• Optional STD, FSA, Additional Life for family, Hospital Insurance, Accident Insurance and Critical Illness Insurance
• 401k Retirement plan that includes a 6% Town contribution (no match required) and a matching program upon hire.
• Paid Time Off (Paid Holidays, Annual Leave and Sick Leave)
• Park and Recreation Discounts
• Student Loan Forgiveness Opportunities

Requirements

General Definition of Work

Under Town Administrator direction, plans, organizes, and directs the operations and activities of the Town Recorder, including administration, the legislative function, archiving of public records and public information, serves as Recorder/Secretary to the Board of Mayor and Alderman and Municipal Planning Commission and Board of Zoning Appeals.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

• Plans, organizes, coordinates, and directs the operations and activities of the Town Recorder; develops and directs the implementation of goals, objectives, policies, procedures, and work standards.
• Works closely with the Board of Mayor and Alderman, Town Administrator, Town Attorney, department directors, and other public and private entities in providing expert professional information and services.
• Prepares and coordinates Board and Commission agendas and supporting material including public notification, and legal and display advertising; publish, issuance, and posting of final agendas; attends Board and Commission meetings; manages the keeping of a record of Board and Commission proceedings and of ordinances, resolutions, and other actions and official documents.
• Plans and directs the processing of ordinances, resolutions, annexations, deeds, liens, assessments, general law amendments, initiatives, referendum, and other related documents.
• Attends Board and Commission and other special meetings and is responsible for the documentation, maintenance, and dissemination of actions including minutes, ordinances, resolutions, and contracts as applicable, in accordance with the Brown Act.
• Serves as custodian of official Town records and public documents; seals and attests by signature to ordinances, resolutions, and contracts, easements, deeds, bonds, or other documents requiring Town certification.
• Oversees the processing of all appointments, resignations, and terminations for all official boards, commissions, and committees.
• Administers the Town's Records Management Program, directs the maintenance of official Town documents, records, and archival records.
• Ensures each department adheres to the records retention schedule and implements compliant storage, retention, and destruction practices.
• Monitors and maintains current knowledge of developments related to Town Recorder matters; evaluates their impact upon Town operations and recommends and implements policy and procedural improvements.
• Plans and directs the work involved in maintaining official Town documents and records, including responsibility for the corporate seal of the Town.
• Directs the official publication of notices and ordinances.
• Answers questions from the public and officials regarding municipal organization and practices, ordinances and the status of communications, resolutions, and actions of the Board and Commission.
• Other duties as assigned.

Knowledge, Skills, and Abilities

Tennessee municipal law as it relates to the functions of a Town Recorder’s office. Modern office practices, particularly with file organization and file retention. Operation of all Town departments; Principles and practices of modern municipal management and administration, including the structure and organization in a Mayor-Alderman form of government; Principles and practices of electronic and manual records and archival management and systems analysis and implementation; Government codes pertaining to records management, including the Public Records Act, and parliamentary procedures; Administrative principles and methods, including goal setting, program development and implementation, budgeting, staffing, and work standards development; Principles and practices of contract development, administration, and evaluation; and Modern computer user applications, including word processing.

Education and Experience

Associates Degree in Public or Business Administration or related field and five (5) years of of increasingly responsible experience in a Town Recorder’s office or public administration. Bachelor’s degree is highly desirable.

Physical Requirements

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting and repetitive motions, frequently requires speaking or hearing and using hands to finger, handle or feel and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Tennessee State Town Recorder Certification.

Tennessee Notary Public.

Valid driver's license in the State of Tennessee.

Pre-Hire Required Screenings

Background Check

MVR Check

Drug Screen-Non DOT

Benefits

The Town offers a competitive benefit package that includes:

• 90% Town paid health coverage for employee and up to family plan, including a wellness program and multiple EAP plans.
• 100% Town paid Dental, Vision, Life Insurance and LTD
• Optional STD, FSA, Additional Life for family, Hospital Insurance, Accident Insurance and Critical Illness Insurance
• 401k Retirement plan that includes a 6% Town contribution (no match required) and a matching program upon hire.
• Paid Time Off (Paid Holidays, Annual Leave and Sick Leave)
• Park and Recreation Discounts
• Student Loan Forgiveness Opportunities